Job Purpose

The Projects coordinator / WASH will manage WASH activities in camps under several projects. He/She will insure projects follow up and technical support to the field team.  

1.Stratigy and Proposal development:

• Contribute in setting and implementing in camps strategy.
• Organize, design and oversee regular needs assessments in camps.
• Contribute in proposal development for in camps WASH activities

2.Project Planning

• Develop overall projects implementation strategy, systems, approaches, tools, and materials
• Organize project kick-off and close-out meetings
• Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

3. Project Implementation Follow-up

• Oversee and manage the implementation of the projects ensuring that technical quality and standards are considered and respected during project(s) implementation
• Organize regular project coordination meetings with project team
• Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
• Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
• Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
• Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
• Regular update the work plan, output tracker, PMF and other documents relevant for effective project management

4. Administration and Operational Management of Project Implementation

4.1. Finance

• Review the BFU(s) and provide accurate forecasts with BOQs
• Forecast monthly cash requirements of the project and submit to AC

4.2. Logistics

• Contribute to the development of Procurement plans
• Send accurate and precise order forms in a timely manner
• Contribute to quality checks and procurement committees to finalize suppliers’ selection according to applicable scenario
• Confirm quality of material selection when applicable
• Ensure a proper management and use of the project assets and stocks

4.3. Administration/HR

• Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
• Ensure that project staff understand and are able to perform their roles and responsibilities
• Follow-up the work plans and day-to-day activities of the project staff
• Manage the project staff in cooperation with Area Coordinators
• Ensure a positive working environment and good team dynamics
• Undertake regular appraisals of staff and follow career management
• Manage interpersonal conflicts
• Ensure capacity building among staff in relevant sectors

4.4. Transparency

• Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures
• Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures

4.5. Security

• Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly

5.External Relations

• Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
• Cultivate good relations with key humanitarian actors – local and international, through regular attendance at technical meetings and bilateral meetings
• Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
• Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
• Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others

6. Quality Control

• Assess the activities undertaken and ensure efficient use of resources;
• Ensure lessons learned are documented, shared and reflected in project planning and decision making
• Advise on, and assist with, project reviews conducted by AMEU
• Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
• Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1

7. Reporting

• Provide regular and timely updates on progress and challenges to supervisors and other team members
• Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
• Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided

Expected skills and qualifications

• University degree in a relevant field, (Civil, electrical, mechanical engineering is highly desirable)
• Extensive project management experience in emergency and/or development. Minimum of 5 years in the field of WASH.
• Proven capabilities in leadership and management required (large team)
• Perfect verbal and written communication skills in English
• Knowledge of local language and/or regional experience an asset
• Ability to work well and punctually under pressure

Other benefits provided to ACTED staff:

•  Vacations Right: 2.0-day leave per calendar month.
• Health insurance, level “A”.
• Social security.
• Mobile phone and SIM card.
• Monthly Salary: 2097 JOD