Overview

The Admin Assistant role at Vardot is people-first: you'll be the face of our Amman office. You'll own the front desk, keep the office running smoothly day-to-day, and be a trusted extra pair of hands for our People Operations team and leadership.

Responsibilities
Reception & Front Desk:

1. Be the first face and voice of Vardot: greet visitors, candidates, and guests daily
2. Handle incoming calls and route inquiries appropriately
3. Manage meeting rooms and prepare spaces for guests, interviews, and meetings
4. Maintain visitor logs and coordinate access for guests and vendors

Office & Facilities:

1. Ensure office cleanliness and readiness; supervise cleaning providers
2. Track and reorder stationery, supplies, and refreshments; process orders within the approved budget
3. Coordinate with vendors (couriers, maintenance, suppliers) to keep the office running smoothly
4. Support health & safety upkeep and file archiving

Admin Support:

1. Provide administrative support to Finance and the CEO, including scheduling and correspondence
2. Handle document printing, scanning, and filing

HR Support :

1. Support onboarding/offboarding logistics, including new hire welcome kits and workstation setup
2. Assist with maintaining employee records and basic HR documentation
3. Support the HR inbox and routine HR workflows
4. Help coordinate engagement activities, the event calendar, and Vibe Committee initiatives

Requirements:

1. Bachelor's degree 1 3 years of experience in an administrative, front-desk, or office coordination role
2. Able to be on-site daily, 9:00 AM 6:00 PM, in Deir Ghbar, Amman
3. Strong organizational skills and attention to detail
4. Professional, friendly demeanor; strong verbal and written communication
5. Proficient in Microsoft Office / Google Workspace
6. Fluent in English and Arabic

Nice to have:

1. Prior experience specifically in a reception or front-desk role
2. Exposure to HR tasks or HRIS tools