Job Description and Requirements
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.
Job Title: Compliance Officer FSR # 554
Location: Amman
This position is under Limited Agreement
Background:
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
Job Summary:
The Field Compliance Officer is a member of the Field Compliance Unit and is responsible for performing compliance reviews in the country of operation. Compliance work needs to be performed in accordance with the Ethics & Compliance Charter, country work plans, International Medical Corps policies & procedures and Donors’ regulations.
The Field Compliance Officer promotes and encourages a culture of compliance and ethics throughout the International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
Main Tasks and Responsibilities:
- Help prepare country work plan, which determine scope, sample size, timing and frequency of compliance reviews in the country.
- Conducts compliance reviews in accordance with the agreed country work plan. This may include compliance review of the referral project processes, the cash for work program, procurement transactions etc.
- Conducts compliance reviews related to the cash for work program.
- Assists management to effectively identify, document and mitigate compliance risks associated with program and operations activities.
- Help in Preparing and timely submit compliance reports with observations and recommendations for technical review to the Head of Field Compliance and/or Regional Compliance Coordinator.
- Support timely issues of monthly and quarterly reports to country management.
- Regularly verifies progress made towards compliance recommendations and agreed actions plans.
- Provides advisory services to country management on improvements and engages with other departments to support improvements in internal controls.
- Ensures that recordkeeping of compliance reviews kept on shared file is timely, accurate and complete.
Communication
- Proactively communicates results of compliance reviews and identified gaps with country management and supports corrective measures in real-time to avoid non-compliance.
- Prepares and provides necessary updates and reports on field compliance work as needed.
- Maintains regular communication with key stakeholders at country and HQ level as required.
Capacity building and training
- Works with other relevant departments on developing and providing Fraud, Bribery, Conflicts of Interest and other trainings to International Medical Corps staff and partners.
- Researches available sources and remains up-to-date on relevant trends and activities in the global compliance profession within the NGO community.
Other responsibilities
- Suggests changes to the policies and procedures and improvements to the systems.
- Assists management with remedying any gaps in internal control.
- Regularly participates in the regional compliance meetings.
- •Assists Compliance Investigations Unit and country management with investigations upon their request and subject to approval of the Regional Compliance Coordinator and/or Head of Field Compliance.
- Conducts any other tasks assigned by the line manager, the Head of Field Compliance and/or Regional Compliance Coordinator with the aim of supporting or improving the operations of the Field Compliance Unit.
Minimum Requirements:
- Typically, a 4-year Bachelor´s Degree (in a three-cycle Higher Education) in Business Administration, Accounting, Risk Management or similar. Equivalent combination of relevant education and experience may be substituted as appropriate;
- Master’s degree in a relevant discipline preferred;
- Certification in auditing, grants management, risk and/or compliance management preferred;
- Typically, 2+ years of relevant experience working in related field i.e. compliance, internal audit, risk management, Finance and operations with at least 1 year in humanitarian relief or equivalent experience;
- Knowledge and working experience with USAID, EU, FCDO and other donors preferred;
- Knowledge of different types of instruments (grants, contracts, sub-awards etc.) preferred;
- Knowledge and experience with various business processes (such as Human Resources, Program Management, Financial Management, Supply Chain Management, Information Technology etc.);
- Strong communication including presentation skills
- Strong time management skills;
- Detail oriented, with a high degree of ethics, integrity, discretion and professionalism;
- Ability to handle sensitive matters on a confidential basis;
- Proven ability to gather, analyze and evaluate facts, define problems, draw valid conclusions and to prepare and present concise written reports in English;
- Problem-solving skills;
- Ability to effectively train staff;
- Fluency in English with a proven ability to express himself/herself well verbally and in writing; Arabic native
- Ability to handle sensitive matters on a confidential basis;
- Ability to establish and retain effective working relationships with other staff and to communicate clearly and effectively, both orally and in writing;
- Ability and willingness to travel to country program locations as needed, often at short notice
Compliance & Ethics
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.”
This job description is subject to periodic review and adjustment in order to achieve IMC’s goals in Jordan, and any changes to JD will be discussed and agreed between signed below.
"I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.
Our screening process will be on a rolling basis, once a candidate is selected the announcement will be closed.