JOB TITLE: HR Coordinator

TEAM/PROGRAMME: HR

LOCATION: Amman

External representation and communications :Level (2)

-Regular contacts require the exchange of basic factual information to suppliers, beneficiaries or other partners

-Little impact on the reputation and performance of the organization

CHILD SAFEGUARDING: Level (3) the role holder will have contact with children and/or young people because she/he is supervising for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Provides support to the HR and Safeguarding Manager on all personnel matters.  Performs a variety tasks in support staff.  Coordinates and facilitates trainings as appropriate.

SCOPE OF ROLE:

Reports to: HR and Safeguarding Manager

KEY AREAS OF ACCOUNTABILITY:

Support the delivery of effective Programmes, in both development and humanitarian contexts, by:

Human Resources:

• Coordinate employee recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire employee, which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates.

• Update the HR information system in a timely and accurate manner. This includes setting up new starters, leavers, amending personal details, updating contract information, inputting performance ratings, training information, preparing monthly reports for national and international staff.
• Provide proper documentation for proper filing systems, correspondence and other material related to Human Resources files.
• Maintain accuracy and integrity of data through timely input to electronic and hard copy personal files. 
• Maintain confidentiality in respect of all candidates’ and employees’ records whether manual or computer maintained and ensure that all records are held securely. 
• Support to ensure all relevant payroll documents are signed off and submitted accurately and in line with payroll deadlines on a monthly basis.
• Support in processing staff ID badges, official letters, and termination letters of staff, and liaise with finance for final payment.
• Follow-up with the resigned staff to ensure having proper handover and completing their checklist and all related documents.
• Prepare staff contacts and make sure they are signed in a timely manner.
• Assists in organizational training and annual training plan (collecting offers, booking seats for staff, getting agendas for training, preparing training space).
• Investigate in all Child Safeguarding and Code of Conduct (COC) Incidents and prepared all related reports as required.
• Conduct Field visits to SCJ working location in regular basis, to ensure that all Child safeguarding measures are in place, and document that by regular reports 
• Support in responding to employees’ requests.
• Monitors staff attendance and leaves. 
• Issuing volunteer, consultancy agreements, and service agreements and insure proper filling for it.
• Conduct orientation& induction sessions, health insurance for national staff, recruitment process and Payroll and trainings).
• Develop and facilitate all the onboarding activities. Communicate with other departments to create the records for new hires and do all the preparation.
• Any other task assigned by the supervisor or HRD.

SKILLS AND BEHAVIOURS (Our Values in Practice)

Accountability:

• Takes responsibility for decision-making and efficient resource management, and holds team and partners accountable for delivery of their responsibilities by delegating effectively, affording staff professional autonomy, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved;
• Creates a managerial environment across the Country Programme to lead, enable and maintain our culture of child safeguarding, achieving results together with children and role modelling Save the Children values.

Ambition:

• Sets ambitious and challenging goals for self and team, takes responsibility for own personal development, and encourages team to do the same;
• Engages and motivates others by widely sharing their personal vision for Save the Children;
• Future orientated, strategic and global thinker.

Collaboration:

• Builds and maintains effective relationships with team, colleagues, members, donors and partners;
• Values diversity as a source of competitive strength;
• Approachable, diplomatic, and supportive, with well-developed listening skills.

Creativity:

• Develops and encourages new and innovative solutions both on a personal level and by building and leading teams willing to take disciplined risks.

Integrity:

• Honesty, openness, and transparency;
• A strong commitment to Save the Children’s vision of a world in which every child attains the right to survival, protection, development, and participation.
   

QUALIFICATIONS AND EXPERIENCE

Essential:

• BA degree in HR, Business Administration or related field.
• 4 years’ experience in the HR or administrative field
• Knowledge of principles and practices of human resources.
• Knowledge of jordainian labor low
• Verbal and written communication and organizational skills.
• Ability to plan and organize and work in a systematic and organized manner.
• Detailed oriented
• Customer service oriented.
• Ability to priorities competing demands.
• Diplomacy tact and negotiating skills.
• Strong team player with high team spirit and positive attitude.
• Flexibility under pressure and in response to changing needs.
• Productive and responsive to instructions and project policies and regulations.
• Initiative, stress tolerance and reliable.
• Computer knowledge especially MS office, spreadsheet, PowerPoint, outlook. .
• Bilingual English and Arabic Language.

Desirable:

• Familiarity with Jordanian Labour law.