Job Title: Human Resources Assistant FSR # 678

Location: Amman

SUMMARY

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

Main Tasks and Responsibilities:

1. Add new hired (staff, consultants, and volunteers) on Cost point and HR system.
2. Support the recruitment process by conducting phone screening, arranging written test, arranging interviews, background check and references (Due Diligence), preparing and sending job offer, sending new hires IMC documents, policies and procedures.
3. Following new hires to complete the MAST training and receive their documents before joining and proceed with the full recruitment process as per the policy.
4. Create Emails for new (staff, consultants, and volunteers) and coordinate for staff badges.
5. Issue the personnel letters/forms such as employment letters, job offers, any official letters. 
6. Update resigned staff data on Cost point and HR System.
7. Deactivate released staff email addresses.
8. Review and verify new hired staff personal files including all required documents (academic certificates employment letters... Et)
9. Check monthly attendance for IMC staff. 
10. Coordinate with IT department for any technical related problems with the attendance system. Email accounts and any other technical issues.
11. Support with investigation as needed.
12. Follow the newly hired staff contract and documents signature and follow up.
13. Keep all personal files up to date.

MINIMUM REQUIREMENTS

• Bachelor's degree in any field
• 0-1 year of experience in HR or HR volunteering
• NGO experience is preferred.

Child Safeguarding

International Medical Corps is committed to child safeguarding and expects all employees to strictly adhere to the values and principles of the International Medical Corps Child Safeguarding Policy.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

This job description is subject to periodic review and adjustment in order to achieve International Medical Corps goals in Jordan, and any changes to the job description will be discussed and agreed

“I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.

Our screening process will be on a rolling basis, once a candidate is selected the announcement will be closed.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.