Project Background:
The Jordan Himaya project is a USAID-funded activity that aims to enhance access to and quality of essential services and protection for survivors of gender-based violence (GBV) in Jordan. The project has two outcomes: 1) survivor-centered institutional capacity improved, and 2) legislative frameworks for protecting survivors and responding to violence strengthened. To achieve these outcomes, the project will apply a survivor-centered systems-strengthening approach to improve prevention, response, and protection services, and to support the development and implementation of survivor-centered legislation and policies. The project will work with and through local partners, including a Jordanian partner consortium and an all-Jordanian key personnel team, to leverage their expertise and ensure the sustainability and impact of the project interventions. Outcome 1 will inform research, advocacy, and policy changes in Outcome 2, while reforms supported under Outcome 2 will be implemented and enforced by institutions and service providers that have gained stronger capacity under Outcome 1.
Role’s Purpose:
The Procurement Manager will oversee the administration of procurement processes of Himaya implementation tools. The Procurement Manager will work closely with the senior project technical staff, the Director of Finance and Operations, and the Procurement Officer to design, deliver, and monitor the sub-award program and procurements in support of project objectives. He/she will be responsible for managing the program subawards portfolio and contracts/subcontracts in compliance with USAID and DAI rules and directives and USAID guidelines. The individual will proactively coordinate with all staff on planning and implementing procurements through open communication, proactive market research, and price analysis to support the project’s goals.
Key Duties and Responsibilities for Procurement:
- Review and approve procurement documentation, including purchase orders, contracts, and vendor agreements, to ensure compliance with DAI and USAID requirements.
- Establish and enforce project systems and procedures to ensure that the Project´s procurement processes is carried out in compliance with DAI and USAID systems, policies, and procedures.
- Manages training, guidance, and direction of the Procurement officer on the planning, implementation, and compliance of procurement policies, procedures, and instructions.
- Coordinates with technical staff to discuss work plan ideas; lead the development of timeline and details required for any activities needing procurement; conduct market search in coordination with technical staff in support of anticipated operations and technical needs.
- Coordinates with staff requesting procurement to prepare specifications and solicitation documents and allow for efficient and effective preparation and competition.
- Monitor and track procurement timelines and deliverables, ensuring timely delivery of goods and services.
- Conducts pre-award responsibility and financial review of potential subcontracts.
- Manages vendor relationships, contacts, and pre-qualifications lists.
- Manages evaluations of bids and application for allowability, allocability, reasonableness, and consistency and oversees the vendor selection process.
- Ensure integrity, compliance, fairness, accuracy, and openness in procurement processes.
- Ensure adequate competition is achieved, as per DAI policies and procedures.
- Ensure DAI/USAID and FAR policies, and procedures are followed and enforced.
- Supervise Procurement Officer to support implementation of the subawards program and procurement operations.
- All other duties as assigned by the Director of Finance and Operations
Qualifications
- Bachelor’s degree in Finance, Business Administration, contract management, or a related field required. An advanced degree, MBA, or equivalent is preferred.
- 9+ years of relevant experience in the management and administration of procurement and grant portfolios for USAID in roles of progressive responsibility.
- Prior experience working in a procurement management role for USAID-funded projects.
- Experience managing similar size grant programs.
- Experience leading and managing the procurement and acquisition aspects of USAID-funded projects, including a demonstrated understanding of applicable procurement-related USG and Federal Acquisition Regulation (FAR) regulations.
- Experience assessing organizations' responsibility and grant-worthiness through financial statements, audits, and other documentation presented in a proposal or in support of an award.
- Background in contract administration and compliance preferred.
- Proven capacity to design and deliver a range of training and technical assistance programs to build a full range of capacities for grant management.
- Prior experience working in Jordan.
- Professional proficiency in English and Arabic is required.
Skills:
- Ability to problem-solve difficult issues, and to multitask with ease, adapting to frequently changing priorities.
- Good stakeholder relationship management, negotiation, and conflict resolution skills.
- Strong understanding of budgeting.
- Detail-oriented with excellent communication skills.
- An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and a strong operational focus.