Project Background
The Jordan Himaya project is a USAID-funded activity that aims to enhance access to and quality of essential services and protection for survivors of gender-based violence (GBV) in Jordan. The project has two outcomes: 1) survivor-centered institutional capacity improved, and 2) legislative frameworks for protecting survivors and responding to violence strengthened. To achieve these outcomes, the project will apply a survivor-centered systems-strengthening approach to improve prevention, response, and protection services, and to support the development and implementation of survivor-centered legislation and policies. The project will work with and through local partners, including a Jordanian partner consortium and an all-Jordanian key personnel team, to leverage their expertise and ensure the sustainability and impact of the project interventions. Outcome 1 will inform research, advocacy, and policy changes in Outcome 2, while reforms supported under Outcome 2 will be implemented and enforced by institutions and service providers that have gained stronger capacity under Outcome 1.
Role’s Purpose
The Grants Officer will work closely with the Procurement and Grants Manager, the senior project technical staff, and the Finance Department to design, deliver, and monitor the sub-award program to support project objectives. The Grants Officer will support the management of the program subawards portfolio in compliance with USAID and DAI rules and directives. The Grants Officer will develop and oversee efficient granting mechanisms and tools, ensure appropriate and streamlined due diligence is conducted, and develop creative and compliant approaches to providing assistance to sub awardees.
Key Duties and Responsibilities
Grant Award Process
- Manage the subaward solicitation and selection process from developing requests for applications (RFA) and/or Annual Program Statement (APS) through award.
- Coordinate with Subaward Selection Committees, to ensure that Committee participants understand evaluation criteria, have no conflicts of interest, and are trained in the required evaluation process.
- Analyze, and evaluate submissions to Requests for Applications (RFAs) and/or Annual Program Statement (APS), or other solicited and unsolicited proposals, as outlined in the Project´s Partnership Manual.
- Review subaward applications, proposals, and awards to ensure adherence to subawards management policies.
- Execute pre-award assessment of potential sub-awards accounting/financial/internal control systems and financial capacity.
- Establish and maintain accurate subaward documentation for each new award.
Grants Management
- Manage subaward implementation from execution and signing of the award, monitoring of and documenting sub awardees activities, administrative actions, as necessary, and final reports.
- Manage the provision of adequate support, training, and capacity development for local sub awardee organizations to manage subawards, as well as compliance with USAID assistance regulations.
- Review subaward deliverables and vouchers for payment before disbursements are made.
- Manage subaward closeout procedures, including disposition plans, as applicable.
- Work with the finance department to manage subaward disbursement and payments.
- Work with the procurement department to compete and purchase goods and services in-kind for subawardees.
- Provide training and capacity building activities to sub awardees on financial reporting procedures and mechanisms.
- Other duties as assigned by the Procurement and Grants Manager.
Qualifications
- A. Degree in Accounting, Finance, Business Administration, or equivalent. An advanced degree or its equivalent is preferred.
- 6+ years of relevant experience in the management and administration of grant portfolios.
- Minimum 2 years’ experience working on USAID-funded projects.
- Knowledge of USAID Grants Management policies and procedures is required.
- Experience with Microsoft Office Suite.
- Demonstrated knowledge of internal controls and audit processes.
- Prior work experience in Jordan.
- Professional proficiency in English and Arabic is required.
Skills
- An extremely well-organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus.
- Accuracy in working with large amounts of data and ability to respond effectively to time-sensitive inquiries.
- Ability to problem-solve difficult issues, and to multitask with ease, adapting to frequently changing priorities.
- Good stakeholder relationship management, negotiation, and conflict-resolution skills.
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