Project Background
The Jordan Himaya project is a USAID-funded activity that aims to enhance access to and quality of essential services and protection for survivors of gender-based violence (GBV) in Jordan. The project has two outcomes: 1) survivor-centered institutional capacity improved, and 2) legislative frameworks for protecting survivors and responding to violence strengthened. To achieve these outcomes, the project will apply a survivor-centered systems-strengthening approach to improve prevention, response, and protection services, and to support the development and implementation of survivor-centered legislation and policies. The project will work with and through local partners, including a Jordanian partner consortium and an all-Jordanian key personnel team, to leverage their expertise and ensure the sustainability and impact of the project interventions. Outcome 1 will inform research, advocacy, and policy changes in Outcome 2, while reforms supported under Outcome 2 will be implemented and enforced by institutions and service providers that have gained stronger capacity under Outcome 1.
Role’s Purpose
The Accountant is a key member of the Project´s team. S/he will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. The Accountant will provide accounting and financial analysis support to the project office and will ensure submission of financial reports based on internal deadlines. The Accountant will provide support on the preparation and monitoring of the project's budget. The Accountant will also provide analysis and recommendations to optimize spending and resource allocation to meet project objectives. This position will ensure compliance of all accounting and financial reporting functions. Responsible for recording costs and day-to -day general accounting, accounts receivable/payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit-ready, and troubleshooting accounting issues. The individual is also responsible for cash flow analyses, and the overall financial well-being of the project. This position will work collaboratively with local and home office staff but will report to the designated Finance Manager. The Accountant may perform any other related duties as assigned.
Key Duties and Responsibilities
Finance
- Prepares vendor and remittance tax forms and ensures these are submitted in a timely manner.
- Prepares and submits monthly reconciliation reports for review.
- Monitors and submits advance, commitment, and sub awards reports as applicable.
- Oversees the reporting of expenses by field offices.
- Monitors and reports on partner/vendor payment schedules and obligations.
- Assists in preparing information for any contractual financial reporting requirements (if applicable).
- Participates in the preparation and monitoring of the project's budget.
- Provides analysis and recommendations to optimize spending and resource allocation.
Audit
- Supports preparation of internal and external audits.
- Supports responses and actions to internal audit comments.
- Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI’s regulations.
- Performs regular spot audits on project files.
- Ensures backup documentation is uploaded to the relevant system according to set deadlines.
Compliance/Policies & Procedures
- Ensures that accounting policies and practices are carried out in accordance with GAAP and local law standards. Establishes and implements project internal controls in accordance with DAI policies, USAID rules/regulations, the Jordan country regulations, and the terms of the Contractual Agreement.
General Accounting/Financial Management
- Initiates wire requests for field project implementation.
- Verifies vendor invoices for accuracy.
- Verifies accuracy of expenses, and project accounting codes.
- Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
- Ensures request for payments has appropriate approvals.
- Ensures the timely deposit of cash receipts.
- Responsible for recording and assigning costs based on the approved budget in the project’s field accounting system.
- Performs monthly bank reconciliations and routinely monitors bank account balances.
- Compiles backup documentation for all project related transactions and ensures completeness and appropriate review and approvals are documented.
- If applicable, ensure petty cash is maintained according to maximum petty cash policy and that all petty cash procedures are followed.
- Ensures the safeguarding of bank checks, cash receipts, and petty cash.
- Supports management of banking relationships.
- Prepares, reviews, and submits project cost data prior to sending to DAI Washington.
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