Roles & responsibilities:

• Educating students and families about university admissions and financial aid or scholarship possibilities, locally and internationally.
• Educating students on appropriate interviewing techniques, self-assessment tools, and application essay writing techniques.
• Following up as appropriate via email, telephone, and/or zoom.
• Providing guidance and resources and teaching tools to navigate the university and career search and application process.
• Guiding students and their parents through the university admissions and application process.
• Handling incoming inquiries and requests and preparing written responses to routine inquiries.
• Inviting university admissions officers to visit the school and meet with students.
• Maintaining a strong working knowledge of universities, which includes making regular visits to universities. Stay current on higher education and careers changes.
• Meeting individually with student(s) and parents to explore and identify appropriate university options.
• Monitoring individual student progress throughout the university application process.
• Participating in events throughout the year sponsored by the University Counseling Office, such as evening university fairs, workshops, careers days and university trips.  
• Preparing and editing documents; checking and entering data; preparing and sending mailings and packages.
• Preparing supplementary materials to be sent to universities. Oversee that school credentials (transcripts and letters of recommendation) get sent to universities.
• Providing support to the Director of University Counseling to ensure best practices and efficient operation of the University Counseling department.
• Pursuing appropriate professional development, including attendance at annual conference(s) in the counseling and admission professional organizations.
• Reviewing files and records to answer general requests for information.
• Arranging university visits and trips to local university fairs.
• Assisting with other related duties as assigned by Director of University Counseling.
• Building and maintaining relationships with admission professionals.
• Checking and distributing documents and correspondence.
• Compiling records of office activities and maintaining a database system; update and maintain databases such as mailing lists and contact lists. Assemble, analyze, and present data on high school testing, university application results.
• Serving as a general resource for students, parents, and teaching faculty regarding admission criteria and university data.
• Sharing financial aid and scholarship information on a timely basis with students and families.
• Understanding the university admission process at a variety of institution types and selectivity levels.
• Working effectively one-on-one with students and be able to address small or large gatherings of people to discuss the university admission and research process.
• Working primarily with seniors and juniors, but also with grade 10 students when appropriate.
• Working with faculty to integrate university-related skills (i.e., essay writing, interviewing, etc.) into regular curricula.
• Writing school recommendations for members of the senior class (detailed letters of support).

Job requirements:

• Bachelor’s degree from an accredited university.
• Experience & Skills
• Excellent English skill
• Background in admissions or university counseling preferred.
• Ease and experience with Windows-based computers, internet and emails, and proficient typing abilities
• Knowledge of relevant applications including MS Office, UCAS and Commonapp are preferable.