Background:

Under the supervision of the Capital office and the Base Manager, The Area Finance Assistant (FA) will be in charge of the cash register's liquid assets, keeping the cash/bank book, establishing, filing, and archiving vouchers physically and digitally. She/he will be in charge of the update of the control tools of the base. S/he supports the department for any specific task necessary for the mission, such as physical and digital filing, specific reconciliations (cash for work), etc. 

Job Purpose:

The Finance Assistant (FA) in the capital is in charge of the cash register's liquid assets, keeping the cash book, establishing, filing, and archiving vouchers physically and digitally.S/hesupports the department for any specific task necessary for the mission, such as physical and digital filing, specific reconciliations (cash for work), etc.

Duties and Responsibilities :

1. Daily Basis:
2. Every day: ensure having daily exchange rates of currency
3. Voucher & Cashbook: filling of the voucher(s) & registration of voucher in the cashbook and bank book.
4. Payment: preparation and review of the supporting documents for payments, managing with the suppliers for the payments for all items and services which have been approved by Coordination.
5. Advance: preparation and closing of advances for ACTED staff.
6. Safe & Cashbook checking: at the end of each day, the cashbook and the safe should be checked and the balance should correspond
7. Money Exchange Dealing: whenever needed, change money for the cashbooks and register it in the cashbook
8. Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area
9. Tax exemption: follow up and submission of all necessary documents to the concerned focal points under the supervision of the Finance Officer.
10. Bank: link with the banks for any necessary daily tasks or requests

1. Monthly Basis:
2. At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and approved.
3. Vouchers: The quality of vouchers should be checked by the Finance assistant at the end of each month
4. Cashbook & Accounting software (SAGA): cashbook/bank book and accounting software should be checked before closing the accounting month.
5. Advances: ensure the clearance of all advances for the staff before paying the salary.
6. Loans: ensure that all the necessary loans are closed on time
7. Monthly Cash Request: monthly request to be sent to the Capital office.  
8. CFU/DFU: responsible for its monthly compilation and check before sending it to the Capital office.
9. Filling responsibilities:
10. Mafraq archives: ensure that the archives are well organized and that all documentation has a scanned copy archived on the server
11. Mission archives; ensure the document flow between the different bases and Amman, ensure that scan copies are existing, ensure the packing list, check, etc – Responsible for red cell game follow-up.
12. Liaison with Flats: a focal point for audit purposes.

1. Other:
2. Participates in relevant FLATS and/or Program meetings as requested.
3. Supports colleagues on additional tasks when workload allows.
4. Other tasks as requested by line manager.

Skills

QUALIFICATIONS:

• Bachelor’s degree in Finance, Accounting or equivalent.
• 1-2 years of work experience in accounting and financial management.
• Knowledge of INGOs is an asset.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Ability to work autonomously.
• Excellent communication skills, including written and oral English. 
• Working Under pressure .
• Creative and has a self motivation .