War Child believes no child should be part of war. Ever. Children have the right to grow up in peace, free from fear and violence. To develop their full potential and become the person they want to be. War Child makes a lasting impact. By protecting children from violence and offering psychosocial support and education. We unleash the children’s inner strength with our creative and involving approach. And inspire as many people as we can to participate in our cause. War Child is both implementing its own programmes and cooperating with a variety of partner organizations in 14 countries around the world.

War Child Holland is looking for:

Admin and Finance Assistant Based in Amman, Jordan (National Contract)

War Child Holland (WCH) is an international non-governmental organization that works exclusively to improve the well-being and resilience of children and youths affected by violence and armed conflict. As a learning organisation, War Child (WCH) continuously enhances its services to children affected by war and conflict. This includes striving to become a networked expert organisation, able to mobilise and provide services and technical assistance within and outside the organisation, as well as across programme teams in its various country offices.

Objective of the Role

The Admin and Finance Assistant ensures that Operations and Finance processes and systems are running effectively and efficiently to enable programme staff and other stakeholders to implement the War Child Programme for country office and hubs.

Position within the Organisation

The Admin and Finance Assistant is part of the Operations Support department reporting to the Senior Logistics, Security and Liaison officer S/he does not manage staff.

Result Areas

Handling Operations and Procurement

• Draft Procurement Requests “PRs” when needed for operations.
• Draft Procurement Orders “PO” especially for preferred suppliers
• Draft Bid analysis form.
• Scan PRs Scan POs
• Maintain information on PRs and POs in the tracking sheet.
• Prepare GRN.
• Update information on suppliers in the suppliers list.
• Update contract information in the contract management list.
• Draft letters to Government ministries and other appropriate local institutions when needed.
• Maintain tracking sheet for travel requests (fleet).
• Ensure and train driver to fill log sheets.
• Assist in travel arrangement and events management that happens in Jordan for WCH
• Get offers after coordination and filling the request for quotations.
• Help in follow up the assets and handle the assets transformation updates after checking with the line manager.
• Maintain timetables, for contract reviews, renewals, IDs and serial number for suppliers.
• Assist in delivering training when needed.
• Any other task appointed by the line manager.

Handling finances

• Collects approvals for payments.
• Assists during Audits though maintenance of tracking sheets and scanning procurement files.
• Supporting finance needs in scanning when needed.
• Update financial spreadsheets with daily transactions.
• Process invoices and follow up with clients, suppliers and partners as needed.
• Processing and paying invoices via cash and bank, as well as processing bank transfer requests.
• Preparing and distributing checks to employees and vendors.
• Any other task appointed by the line manager.

Knowledge and Experience

• Degree in business or similar degree;
• Two years’ experience in similar positions with an NGO
• Preferably previous experience working with children/refuges/vulnerable populations;

Skills and Competencies

• Strong computer skills, Microsoft office and especially Excel;
• Fluency in Arabic and English;
• Cultural sensitivity;
• Result-oriented;
• Attentive to detail and cost-conscious;
• Works well in small team;
• Flexibility;

We offer 

• A dynamic and challenging work environment, with opportunities to grow and enhance your skills.
• A fair salary and comprehensive secondary benefits including opportunities to develop professionally.
• Working as part of a multinational team who is hands on to make change happen!

Contract

The duration of the contract is 12 months with the intention to extend depending on performance and fund availability.

Job Location

Amman, Jordan. The successful candidate must be eligible to work in Jordan. Travelling to country offices of War Child Syria Response, its affiliates and elsewhere is required to fulfil the obligations of this role.

How to apply

Interested and qualified candidates are invited to apply by 17 February 2024 by uploading their CV and a short cover letter, in English, using the following hyperlink: Admin and Finance Application

Disclaimer: Only applications received via our website following the link above will be processed. War Child will be reviewing applications on a rolling basis and reserves the right to either close the vacancy if a successful candidate is identified prior to the deadline, or the closing date for the vacancy might be extended. If so, and you have not yet heard from us, your application will remain live.

By submitting your application you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be ground for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and failure to submit, will result in no establishment of an employment relationship. War Child is an international  organisation, and we are committed to be a diverse and inclusive employer, placing human and child rights at the Centre of our existence and work. We hire our new colleagues based on their talents, competences and shared values; we do not distinguish them based on their age, gender and gender identity, race, color, ethnicity, religion, culture, sexual orientation, disability etc.

The safety of children is essential to War Child. War Child does not tolerate or accept any form of abuse. This subject is addressed in our recruitment and selection procedures.  Moreover, the accepted candidates will be required to state their commitment/intent to be aware, consider and adhere to the minimum standards

applicable in development and humanitarian settings, such as humanitarian values and principles, Sphere Humanitarian Charter,  Standards in the Humanitarian Standards Partnership, Core Humanitarian Standard, International Humanitarian Law, Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs)

in Disaster Relief and IASC Six Core Principles Relating to Sexual Exploitation and Abuse.