Project Background
The Jordan Himaya project is a USAID-funded activity that aims to enhance access to and quality of essential services and protection for survivors of gender-based violence (GBV) in Jordan. The project has two outcomes: 1) survivor-centered institutional capacity improved, and 2) legislative frameworks for protecting survivors and responding to violence strengthened. To achieve these outcomes, the project will apply a survivor-centered systems-strengthening approach to improve prevention, response, and protection services, and to support the development and implementation of survivor-centered legislation and policies. The project will work with and through local partners, including a Jordanian partner consortium and an all-Jordanian key personnel team, to leverage their expertise and ensure the sustainability and impact of the project interventions. Outcome 1 will inform research, advocacy, and policy changes in Outcome 2, while reforms supported under Outcome 2 will be implemented and enforced by institutions and service providers that have gained stronger capacity under Outcome 1.
Role’s Purpose
The Procurement Officer is a key member of the Project Team. S/he will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes and adherence to policies, procedures, and controls. This position's main responsibility is to procure goods and services. The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, dispute resolution, managing interpersonal relationships and communication, and investigating/following up on vendor issues. The position requires knowledge of the Federal Acquisition Regulations (FAR). The Procurement Officer will be responsible for gathering complete procurement-related backup documentation and auditing prior to submission to the Project´s Finance Team. S/he will develop and release solicitations, conduct price/cost/reasonability analyses, and perform other related duties as assigned.
Key Duties and Responsibilities:
Audit
- Prepare complete backup documentation for procurement purchases & submit it to the project’s Finance Team.
- Conduct daily reviews of procurement-related backup documentation to ensure completeness, accuracy, and compliance.
- Perform regular spot audits of procurement files.
- Assist and collaborate in external or internal audits as necessary.
Compliance/Policies & Procedures
- Ensure integrity, compliance, fairness, accuracy, and openness in procurement processes.
- Ensure adequate competition is achieved, as per DAI policies and procedures.
- Ensure DAI/USAID and FAR policies, and procedures are followed and enforced.
- Help other project staff become more familiar, and understand, the DAI policies and procedures as related to procurement.
Procurement Management Systems
- Enforce use of DAI’s operations & procurement system, etc.
- Maintain electronic procurement records & files in various DAI’s system platforms.
- Help DAI staff understand the use of procurement systems as necessary.
General Acquisition & Procurement Responsibilities
- Solicit bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans.
- Monitor, track and expedite all project procurement activities and delivery status of goods/services.
- Gather current pricing information independently.
- Conduct price/cost/reasonability analyses.
- Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, and statements of work or to determine other technical specifications.
- Determine source selection methods for complex procurement to ensure compliance.
- Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process.
- Prepare cost evaluation data and source selection documentation.
- Ensure procurements are approved by the required DAI authorities and/or client approvals are received before awards are made.
- Through market research efforts, identify and qualify potential suppliers (and products/services). Ensure beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies.
- Maintain procurement file system in DAI’s procurement system (TAMIS)
- Work closely with various home office support staff.
- Other duties as assigned by the Procurement and Grants Manager
Qualifications
- Bachelor’s Degree in Finance, Business Administration, Supply Chain Management, or equivalent. An advanced degree or its equivalent is preferred
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