An executive assistant should provide high-level administrative support to senior executives, leaders, or managers. Here are the key responsibilities and requirements:

• Key Responsibilities:
  • Primary Focus: Provide high-level administrative support to top executives, such as CEOs.
  • Responsibilities: Manage executive calendars, schedule appointments, conduct research, analyse reports, manage projects, and handle confidential information.
  • Skills: Exceptional organizational and communication skills, ability to work closely with top-level management, and make critical decisions.
  • Level of Decision-Making: Executive Assistants should have the authority and influence on executive productivity.
  • Confidentiality and Sensitivity: Executive Assistant should handle highly confidential information with full responsibility.

• Calendar Management: Manage calendars, schedule appointments, meetings, and events, and prioritize tasks to ensure seamless day-to-day operations.
• Communication: Handle emails, phone calls, and in-person appointments, and act as a liaison between executives and internal or external partners.
• Travel Arrangements: Coordinate business trips, book travel, prepare itineraries, and assist with expense reports.
• Document Management: Prepare documents, presentations, and reports, and maintain confidential information with discretion.
• Office Management: Oversee general office processes, such as ordering supplies, managing records, and supervising administrative support staff.
• Special Projects: Assist with special projects, fairs arrangements or participation, and tasks as assigned by the executive.

Requirements:

• Education: Associate degree or higher in business administration or related field. Bachelor’s degree is the minimum.
• Experience: A minimum of 3 to 5 years of experience in administrative support roles with some experience as an Executive Assistant preferably in trade companies or trade related fields like shipping companies or forwarders.

• Skills:
  • Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other software applications.
  • Organizational Skills: Ability to prioritize tasks, manage multiple projects, and maintain confidentiality.
  • Communication Skills: Excellent written and verbal communication skills.
  • Interpersonal Skills: Strong interpersonal and problem-solving skills.

Additional Requirements:

• Capable to handle multitasks.
• Capable to work under pressure.
• Capable to travel if needed.
• Capable to work long working hours if needed.
• Highly responsible.
• Dedicated to the business principles and working ethics.
• Easy to learn and have quick understanding.