Job Description: 

• Own day-to-day project coordination across internal teams, vendors, and client stakeholders using Avertra’s agile delivery framework (MiFlow) and other project-specific methodologies as needed
• Support Project Managers and Delivery Leads in executing IT and digital transformation projects, ensuring alignment with timelines, budget, and scope
• Coordinate and facilitate meetings and ceremonies including sprint planning, demos, retrospectives, and client status calls, with clear agendas, follow-ups, and outcomes tracked via MoMs and action logs
• Track and manage project documentation including:
• Minutes of Meeting (MoMs)
• Action items and task assignments
• Dashboards, timelines, and delivery milestones
• Risks, blockers, dependencies, and change requests
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• Use project management tools such as Jira, Aha!, Confluence, Microsoft Project, and Excel to manage progress, visualize workstreams, and maintain traceability across all phases of the project lifecycle
• Prepare project performance and financial reports, supporting monthly invoicing by gathering timesheets, verifying against contract/SOW terms, and collaborating with the accounting and legal teams
• Communicate with client stakeholders to capture requirements, provide updates, and ensure feedback loops are closed in a timely manner
• Coordinate with vendors and third-party providers to ensure deliverables are on track, documented, and escalated when necessary
• Follow up on pending tasks, deliverables, and open items to ensure accountability and avoid delays across internal and external teams
• Support testing, demo readiness, and user acceptance testing (UAT), including coordinating logistics, managing test scripts, and aligning internal teams to delivery priorities
• Maintain and improve project templates, trackers, and processes to drive operational efficiency and standardization across the delivery organization

Skills

Requirements

 Needed Competencies: 

• Strong understanding of project lifecycle management in digital transformation environments.
• Effective communication and interpersonal skills with proven experience in client-facing roles.
• High attention to detail and strong documentation/reporting capabilities.
• Highly organized, with the ability to manage multiple workstreams and competing deadlines.
• Proactive in follow-up and task ownership; demonstrates initiative without waiting for direction.
• Ability to work under pressure and adapt quickly to changing requirements or last-minute requests.
• Problem-solving mindset and ability to make logical, structured decisions.
• Collaborative team player, yet capable of working independently and reliably.
• Arabic speaker preferred due to client interaction requirements.
• Flexible, adaptable, and resilient under changing project dynamics

 Knowledge, Skills and Abilities: 

Bachelor's degree in Business Administration, Management, Information Systems, or a related field.

 Preferences: 

• Experience working on large-scale IT or digital transformation projects in the public sector.
• Basic understanding of vendor management and third-party coordination.
• Exposure to ERP systems and their implementation lifecycle.

 Education: 

Bachelor's degree in Business Administration, Management, Information Systems, or a related field.

Experience: 

• 2–4 years of experience in a Project Coordination or Junior PMO role.
• Experience supporting large-scale IT or digital transformation projects, preferably within the public sector.
• Hands-on experience with project management software (Jira, Aha, Microsoft Project).
• Familiarity with vendor coordination basics and agile delivery environments.