Description

Humanity & Inclusion is an independent and impartial aid organization working in situations of poverty and exclusion, conflict and disaster. The organization works alongside people with disabilities and vulnerable populations, taking action and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

Since its creation in 1982, HI has run development and humanitarian projects in more than 55 countries and responded to numerous emergencies. Today, we have a budget of approximately 200 million euros, with 4,000 employees worldwide.

At Handicap International-Humanity & Inclusion, we truly believe in the importance of inclusion and diversity within our organization. This is why we are engaged in a disability policy to encourage the inclusion and integration of people with disabilities.

Please indicate if you require any special accommodation, even at the first interview.

Job context

HI Palestine is currently operating as a stand-alone program under the authority of the Emergency Division, with a dedicated governance framework adapted to the scale and complexity of the crisis. This arrangement, confirmed until the end of 2026, is intended to provide the structural flexibility and operational responsiveness required in the current context, while also anticipating and preparing for a transfer back to Mashreq Programme (regional office). Palestine Coordination is split between Jerusalem and Amman, with a West Bank area office located in Ramallah and a Gaza area office in Zuwayda. In Gaza, HI operates three offices: one in the central area (Zuwayda), one in the north (Gaza City), and one in the south (Khan Younis).

The mission's operational strategy relies on four pillars: Health (Rehabilitation and P&O), Armed Violence Reduction, Atlas Logistics, and Education. Cross-cutting components include IHA, MHPSS, Protection Mainstreaming, and DGA.

The total budget for 2026 is expected to range between 8 and 12 million EUR.

Your mission

The Grants Management Department for HI Palestine plays a central role in overseeing proposal development and donor reporting across operations in the West Bank and Gaza. Based remotely in Amman—where part of the coordination team is located—the department ensures consistent communication and alignment despite geographic constraints. It is currently composed of a Grants Manager and a Reporting Officer, the latter recently recruited to strengthen capacity, as these responsibilities were previously handled solely by the Grants Manager.

As the department evolves, a key priority will be the effective management and mentoring of the Reporting Officer, alongside a stronger emphasis on developing high-quality, competitive proposals that support both existing and potentially new sectors of intervention. In parallel, the department will contribute to reinforcing compliance with grants management processes and continue refining internal systems to improve efficiency, accountability, and overall performance.

Reporting to the Technical Head of Programme, your main responsibilities are:

Responsibility 1: Grants management
Lead the writing, review, and submission of high-quality narrative reports, ensuring they accurately reflect project progress and status in a transparent, timely, and professional manner.
Development of CE, NCE, and MR (Cost Extensions, Non-Cost Extensions, and Modification Requests) as well as new project proposals.
Ensure that project cycle management processes and tools are implemented and up to date (such as grants tracker, regular communication on status of grants, Go/No Go meetings, Kick Off Meetings, progress review meetings, closure meetings, etc.).
Address donor comments and feedback on proposals and reports promptly, coordinating with relevant staff and departments to ensure resolution and compliance.
Contribute to the reporting to national and local authorities as required by HI registration/legal status in the country.

Responsibility 2: Financial reporting and budget management
Expenditure monitoring.
Financial audits and justifications.

Responsibility 3: Capacity building
Train and improve the capacity of Project Managers and budget holders on:

• Donor-specific financial rules.
• Budget management practices.
• Narrative reporting requirements.
• How to prepare a MR (including NCE and CE).
• How to develop a high quality proposal.

Responsibility 4: Donor compliance
Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, MEAL and Support Services.
Conduct trainings towards PMs on narrative and financial quality reporting, as well as donor rules and regulations (donor compliance).
Interpret and apply donor financial regulations, ensuring HI's compliance with specific rules (e.g., payment schedules, allowable costs, cost-sharing, exchange rates).
Guide and inform program and finance teams on donor-specific financial guidelines and best practices.

Responsibility 5: Business development
Collaborate with the THOP and Operation Manager to identify new funding opportunities.
Support the organization and coordination of donor meetings, field visits, and regular communications to strengthen donor relationships.
Contribute to the development and implementation of fundraising strategies, including donor mapping and identification of new funding opportunities.
Coordinate the development of new project proposals, ensuring timely collaboration across teams and full compliance with donor requirements, including budget preparation, annexes, and supporting documentation.
Maintain a thorough understanding of donor priorities and emerging funding trends to position HI for successful grants acquisition.

Responsibility 6: Management of the Reporting Officer
Provide direct supervision and support to the Reporting Officer ensuring the coordination, quality, and consistency of the reporting process.

Responsibility 7: CRM management
Oversee the conversion of approved proposals into formal contracts, ensuring compliance with donor requirements.
Update the status of contracts in the CRM system, providing detailed information on submission stages, report approvals, and overall progress.
Manage and generate contractual amendments and import signed documents into the system.
Track and manage reporting deadlines through the contract management system's action functionalities.

Requirements

• You have 2 years of experience in humanitarian sector, preferably in grants management or business development.
• You are proficient in developing, reviewing, and submitting high-quality narrative and financial reports.
• You have strong skills in budget forecasting, expenditure monitoring, and financial analysis.
• Previous experience with donor-specific requirements (e.g., cost eligibility, flexibility rules) is desirable, as well as knowledge of donors' regulations and requirements.
• Previous experience with HI and/or in the Middle East is a strong asset, particularly in Palestine.
• Fluency in English is mandatory.

Benefits

At HI, the conditions offered are up to your commitment and adapted to the context of your mission:

• Six months international contract starting from June 15th, 2026.
• The international contract provides social cover adapted to your situation:
• Unemployment insurance benefits for EU nationals.
• Pension scheme.
• Medical coverage with 50% of employee contribution.
• Repatriation insurance paid by HI.
• Salary from 2448 € gross per month upon experience.
• Per diem according to the duty location, between Amman and West Bank.
• Hardship allowance according to the duty location, between Amman and West Bank.
• Paid leaves: 25 days per year.
• Rest and recuperation according to the duty location, between Amman and West Bank.
• Position unaccompanied.