- Answer and direct phone calls
- Organize and schedule appointments with doctors’ offices and handle day-to-day communications
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Maintain contact lists
- Book travel arrangements
- Provide general support to users of the program
- Act as the point of contact for clients (Patients, Doctors)
- Liaise with Director of Marketing to handle requests and queries from senior managers
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin AssistantWorking knowledge of office equipment, like printers and fax machinesProficiency in MS Office (MS Excel and MS PowerPoint, in particular)Excellent time management skills and the ability to prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational skills with the ability to multi-taskUniversity graduate