We are seeking an Executive Secretary who is fluent in translation between Arabic and English for an administrative and medical consulting company. This is a unique opportunity for someone with strong organizational skills and attention to detail.
Company Description
Our firm is an administrative and medical consulting company that provides expert guidance and solutions for healthcare organizations. we have become a trusted partner for hospitals, clinics, physician groups, and senior care facilities across the region.
Some of our specialty areas include strategic planning, process improvement, change management, EMR optimization, care coordination, revenue cycle management, compliance auditing, and more. We take a hands-on, customized approach to understand each client's unique needs and challenges.
Our goal is to enable healthcare organizations to focus on patients rather than administrative burdens. We handle the complex consulting work so our clients can get back to their passion of providing quality medical care. With our support, healthcare providers can thrive in today's evolving landscape.
Job Description
The Executive Secretary position involves providing full administrative support to senior management while also translating highly confidential documents between Arabic and English. As a bilingual executive assistant, your core responsibilities include:
Translating confidential correspondence, reports, presentations, and other materials from Arabic to English and vice versa with complete accuracy.
Managing calendars, arranging complex travel plans, scheduling meetings, and providing full administrative support for executive staff.
Organizing files, taking minutes at meetings, preparing documents, and assisting with projects as needed.
Screening calls and correspondence, routing inquiries to the appropriate staff members.
Providing a bridge for communications between English and Arabic speakers by facilitating phone calls, video conferences, and in-person meetings.
Handling highly sensitive information with complete confidentiality and discretion.
Providing general administrative and clerical support to aid in the efficiency of executive operations.
Coordinating the preparation and distribution of correspondence, reports, and documents for executive review and approval.
The role requires an organized, detail-oriented individual with exceptional written and verbal communication abilities in both Arabic and English. Discretion and confidentiality are essential.
Qualifications
The ideal candidate will have the following qualifications:
Excellent written and verbal communication skills in both Arabic and English. The ability to accurately translate between the two languages is essential.
Strong organization skills and attention to detail. The role involves managing executives' busy schedules and communicating with clients, so being highly organized is a must.
Discretion when dealing with confidential information. Executives often handle sensitive matters, so confidentiality is paramount.
RequirementsNative or fluent proficiency in Arabic and EnglishAbility to translate accurately and efficiently between Arabic and EnglishMedical background preferred; experience in healthcare or medicine is a plusCollege degree in any field; degree in translation, linguistics, or healthcare field preferredExcellent written and verbal communication skills in both languagesAttention to detail and ability to convey nuanced meaningProfessional demeanor and interpersonal skillsAbility to handle confidential medical and patient information responsiblyResponsibilitiesTranslation of documents and communications between English and Arabic. This is a key responsibility of the role to enable smooth communication between our Arabic and English speaking staff and clients. Accuracy and fluency in medical terminology is essential. Scheduling meetings and appointments for the executive and administrative staff. The secretary will manage a complex calendar across time zones and ensure the team is well coordinated. Correspondence with clients and team members via phone, email, and in person. As the public face of the office, professionalism and communication skills are paramount. Document management including organizing files, preparing documents, and record keeping. Strong organization and attention to detail are required. Providing general administrative support to keep the office running smoothly day-to-day. This includes booking travel, submitting expense reports, setting up meetings, and other administrative tasks as needed.