Job Summary

The Accounts Payable Coordinator is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with the Wyndham Hotels & Resorts policies and procedures.

Main Duties

•     Analyze and maintain all vendor communication and correspondence including, but not limited to, reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statements, etc.

• Monitor and ensure compliance of Wyndham’s approval levels, expense reporting procedures, employee relocation disbursements, expense dictionary usage, and other policies and procedures as required.
• Maintain purchase order systems, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc.
•   Reconciliation of food and beverage purchases.

• Maintain purchase order systems, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc.

• Reconciliation of food and beverage purchases.

• Reconciliation of receiving logs with the appropriate personnel on a weekly basis.

• Ensure compliance with applicable state tax regulations.

• Be aware of rebate and payment program requirements to ensure compliance.

• Keep supervisor informed of any unusual events and/or deviations from policies or procedures.

• Ensure overall guest satisfaction.

Education & Experience

• College degree or equivalent 
• At least one year of progressive experience in a hotel or related field is preferred.
• College coursework in a related field is helpful.
• Ability to understand and utilize basic computer equipment and applications, including word processing and spreadsheet applications.

Physical Requirements

• Flexible and long hours it is sometimes required.

General Requirements

Maintain a warm and friendly demeanor at all times.

• Must be able to effectively communicate both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous and service-oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner.
• Attend all hotel-required meetings and training.
• Maintain regular attendance in compliance with Wyndham Hotels & Resorts Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
• Comply with Wyndham Hotels & Resorts Standards and regulations to encourage safe and efficient hotel operations.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Must be effective in handling problems, including anticipating, preventing, identifying, and solving problems as necessary.
• Must understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to cross-train in other hotel-related areas.
• Must be able to maintain the confidentiality of information.
• Must be able to show initiative, including anticipating guest or operational needs.
• Perform other duties as requested by management.