Job Description

Job Title:                         Operations and Human Resources Specialist

Program:                          Recycling in Jordan Activity (JRA)

Job Classification:           Long-Term Local Professional

Reporting to:                    Operations, Finance and Compliance Director

1. BACKGROUND

The Recycling in Jordan Activity is a 5-year project funded by the United States Agency for International Development (USAID) and implemented by Chemonics International.  The project seeks to increase commercial sector utilization of recycling services in Amman, utilizing a market systems approach. The Recycling in Jordan Activity will work with private recycling firms, the commercial sector, the Ministry of Environment (MoENV), and the Greater Amman Municipality (GAM) to increase recycling through the following three objectives:

1. expand and improve private sector-led recycling services.
2. generate greater demand for and utilization of recycling services within the Amman commercial sector; and
3. increase local and national government support for solid waste management.

The Recycling in Jordan activity will increase the competitiveness of recycling and invigorate the circular economy using a market-based approach, strengthening market linkages, and improving the enabling environment. As the recycling sector becomes more competitive, the project will support it to capitalize on opportunities to boost commercial sector use of recycling services.

1. PRINCIPAL POSITION OBJECTIVES, BASIC FUNCTIONS/CRITICAL TASK

The main responsibility is providing administrative assistance to the project. The Operations and Human Resources Officer reports to the Procurement and Operations Manager who shall be responsible for coordinating his/her assignments and supervising his/her work.

1. DUTIES AND RESPONSIBILITIES

• Managed the recruitment process starting from the creation of job descriptions, vacancy announcements, shortlisting, conducting interviews for mid to lower positions, reference checking, job offers, verifying required documentation, employment contracting, ending with handling new hire orientations.
• Managed personnel files (both hard & soft copies - complete and accurate) in complete and compliant with Chemonics policy, Jordanian labor laws and the USAID regulations.
• Maintained accurate timesheet records and ensured all timesheets are submitted on time with correct approvals.
• Following up on the annual assessment process and ensuring procedures are communicated and followed.
• Ensuring the long- and short-term employment agreement (EA) templates are up to date, regularly reviewed by the Finance, Operations & Compliance Director.
• Manage all the trackers related to upcoming assessments, recruitment, personnel files, leave tracker, and all other personnel stuff.
• Draft and execute PARs, POs and RFQs as per the Operations, Finance and Compliance Director directions and as needed.
• Prepare payments for vendors as per the received invoices.
• Manages and oversees the Drivers and their schedules.
• Assists with a complete and thorough inventory of all properties of the JRA project.
• Assists the Operations, Finance and Compliance Director with tracking local insurance contracts (health, personal accident, and property).
• Assists with overseas and domestic travel arrangements, clearances and hotel reservations for all short-term consultants travelling to the field, and local staff travelling to conduct site visits or to regional offices.
• Translation of any program or office documentation, as required.
• Ensures that the photocopier and other office equipment is well maintained, operating properly and ensures adequate supply of consumables. Ensures that vendors are honouring maintenance contract terms.
• Establish and maintain appropriate filing systems for office correspondence; receive and dispatch mail.
• Ensure that the office is run in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies.
• Provide support towards implementing training events, as needed.
• Assists in establishing meetings for consultants and ensuring consultants receive the information needed prior to an assignment.
• Assists in the provision of rapid, efficient, and effective coordination on any emergency employee situation as may arise and injuries to employees during working hours.
• Assists in coordinating with the local import/export authorities to get project commodities and expatriate household effects in and out of the country.
• Other duties as assigned by the Procurement and Operations Manager.

1. MINIMUM QUALIFICATIONS

• High school diploma required, Bachelor’s preferred.
• Minimum 3-6 years of relevant experience working in reception, office administration, or a similar field.
• Strong interpersonal skills and ability to work with culturally diverse staff.
• Excellent organizational and communications skills.
• Demonstrated ability to work in a professional manner with fellow staff members, visitors, partner organizations including international and local NGO’s, government authorities, and the public.
• High computer literacy, with experience in e-mail, word processing, and spreadsheet management.
• Experience working with international organizations or donor-funded projects preferred.
• Proficiency in English required, Arabic fluency required.

1. LOCATION OF ASSIGNMENT

The Operations and Human Resources Specialst will be based in the project’s office in Amman, Jordan.