Job Summary

In a brief paragraph, state the position’s overall purpose or objective, highlighting the general function for which the position is responsible. Why does the position exist and what must it accomplish. IMPORTANT: This section, along with the “Qualifications” section will appear in the vacancy announcement, so please describe fully

The Syria

Resilience Initiative (SRI) is a partnership of organizations working together to increase the resilience of people affected by the conflict. We work alongside Syrians to recover their livelihoods and identify new opportunities; find innovative ways to overcome the challenges they face; and foster stronger, inclusive, and supportive communities. The SRI is led by three multi-mandate agencies – CARE, IRC, and Mercy Corps – who have been on the ground in Syria for over a decade, working together with local and international partners in all geographies and areas of control to help Syrians overcome repeated shocks and stresses.

The Consortium is seeking a highly skilled Deputy Director – Programs to join the Program Management Unit. S/He will be responsible for oversight, coordination and leadership of the Consortium’s program portfolio. The Deputy Director – Programs will ensure that the Consortium’s programs are meeting donor requirements and partners are implementing effective and quality resilience programming; will lead coordination and communication with partners on program design, workplans and delivery for current and new programs; will help partners address program issues that require guidance from the PMU; and will lead the Monitoring, Evaluation and Learning (MEAL) team of the PMU to generate evidence, learning and amplify best practices. S/He will be responsible for donor liaison and reporting, being responsive to donor requirements and deliver high-quality donor reporting. S/He will work closely with MEAL and Finance colleagues in the PMU to ensure the functions and responsibilities of the PMU are carried out successfully.

The Deputy Director – Programs will have over 8 years’ experience in program and portfolio management, donor reporting and project design, preferably in livelihoods and resilience-related programs. Experience with programming in Syria preferred, or a demonstrated understanding of the context in Syria. S/He will be highly organized to manage multiple deadlines and tasks simultaneously, and be able to lead and collaborate with partners and PMU colleagues to achieve deliverables.

Responsibilities and Tasks

Describe the major responsibilities, principal tasks, competencies and end results for which the position is accountable (limit responsibilities to five). Include WHY it is done and the impact to the organization. List the responsibilities in the order of importance and state the percentage of time the employee spends on each responsibility during a typical year.

Job Responsibility 1

Program management and coordination

% of time: 40

• Establish and implement systems to ensure program implementation is on time, on target and within budget using effective program monitoring processes.
• Lead and oversee the process with the Finance and MEAL teams for partner submissions and consolidation of budgets, results frameworks and workplans across all Consortium programs.
• Work with Consortium partners and PMU to develop and monitor Consortium and programmatic workplans to ensure implementation and plans are on track.
• Work with Consortium partners to review and reflect on implementation and progress, and lead adjustments to program design and activities as required to improve quality of programming and meet donor requirements.
• Lead the partners Member Representative group for communication and coordination on programmatic issues and grant management.
• Secure technical expertise required to provide cross-Consortium guidance and strengthen program quality.
• For new grants, lead the inception phase to ensure deliverables are met, and systems and processes are developed with partners for regular oversight and communication with the PMU.

Job Responsibility 2

Donor liaison and reporting

% of time: 35

• Coordinate the preparation of donor reporting and ensure systems are in place, being reviewed and fine-tuned to facilitate quality reporting.
• Coordinate and work with PMU colleagues and Consortium partners to complete reporting requirements within submission deadlines for Consortium grants (including editing, reviewing and drafting report submissions).
• Respond to donor requests, and work with Grant Holders to provide information as required by donors
• Support the MEAL team to manage assessments and studies as necessary (e.g. Baseline studies, Evaluations, impact studies, learning papers, etc.)

Job Responsibility 3

Lead proposal development processes

% of time: 10

• Working with the Consortium Director, coordinate the PMU and partners on development and drafting of concept notes and proposals for new and current donors.
• Provide oversight for design of new programs, ensuring alignment to the Consortium Theory of Change and strategy.

Job Responsibility 4

Oversight of M&E and Program Quality functions

% of time: 10

• Management of M&E and Program Quality team.
• Support with the coordination and preparation of information, presentations, documentations, etc. for internal and external representation purposes, coordination meetings, and other events.
• Support the MEAL team and partners in identifying and undertaking research initiatives to advance learning and strengthen impact of the Consortium’s programming.

Job Responsibility 5

Any other tasks as assigned by the manager

% of time: 5

Internal Relationship:

Program Management Unit team members; CARE Syria administrative teams (procurement, finance, grants management).

External Relationship:

SRI partner Program Leadership Group; SRI partner Grant Focal Points; Donor contacts; Grant holder managers; external consultants; technical advisors.

Core Competencies

CARE has 5 Core Competencies that all staff are expected to demonstrate and 2 Leaders Competencies expected of those in management and leadership positions.

 Relationship Building

 Dynamic Learning Mindset

 Delivering Results

 Communication

 Inclusion    Strategic Leadership and Execution   People leadership

Functional Competencies

Given the responsibilities and level of accountability of the position, please list the technical competencies. These will be used both for recruitment and performance management.

Mention at least 3 Functional Competencies that this role must demonstrate to create the desired impact. There are many competencies that will fit the role, however, please think about the most essential skills needed for this employee to succeed in their role.

1. Planning and results oriented
2. Project management
3. Problem solving and decision making
4. Teamwork and collaboration
5. Resilience

Core Competencies

CARE has 5 Core Competencies that all staff are expected to demonstrate and 2 Leaders Competencies expected of those in management and leadership positions.

 Relationship Building

 Dynamic Learning Mindset

 Delivering Results

 Communication

 Inclusion    Strategic Leadership and Execution   People leadership

Functional Competencies

Given the responsibilities and level of accountability of the position, please list the technical competencies. These will be used both for recruitment and performance management.

Mention at least 3 Functional Competencies that this role must demonstrate to create the desired impact. There are many competencies that will fit the role, however, please think about the most essential skills needed for this employee to succeed in their role.

1. Planning and results oriented
2. Project management
3. Problem solving and decision making
4. Teamwork and collaboration
5. Resilience

Proficiency Level

Please select the level of responsibility/contribution

Competency proficiency levels define the degree to which a person in each job is required to demonstrate the competencies through observable behavior   

  Level 1: Support

Foundational: Provides support but contributes indirectly to overall success.

  Level 2: Professional

Practical application of the behaviors, provides support and contributes to the overall success.

  Level 3: Managerial

Inspirational: Role Model, coaches, and influences demonstration of the behavior.

  Level 4: Executive

Envisions and innovates the next generation of behaviors

Health and Safety

I commit to the following:

I will remain aware of and comply with instructions designed to protect my health, welfare and safety. I will always consider my safety and other employees in operational decisions.

I will follow the set safety and security regulations/procedures for the area of operation.

I will bear responsibility for my own safety and security while under contract.

CARE Policies and Safeguarding Declaration

I commit to the following:

By signing this job description, I agree to comply with CARE Policies which includes but not limited to Safeguarding Policy, Code of Conduct and other organizational and HR policies.

I am committed to promoting the implementation of Safeguarding Policy and maintaining an environment that prevents Safeguarding violations.

I agree to comply with all the terms of the CARE policies, which form an integral part of the conditions of my employment with CARE.

I acknowledge that failure to abide by the terms of these policies may result in disciplinary action and termination of my employment contract.

I also acknowledge that, depending on my role and responsibilities, I may be requested to comply with the terms of additional policies, guidelines and related regulations, as and when necessary.

Job Summary

In a brief paragraph, state the position’s overall purpose or objective, highlighting the general function for which the position is responsible. Why does the position exist and what must it accomplish. IMPORTANT: This section, along with the “Qualifications” section will appear in the vacancy announcement, so please describe fully

The Syria

Resilience Initiative (SRI) is a partnership of organizations working together to increase the resilience of people affected by the conflict. We work alongside Syrians to recover their livelihoods and identify new opportunities; find innovative ways to overcome the challenges they face; and foster stronger, inclusive, and supportive communities. The SRI is led by three multi-mandate agencies – CARE, IRC, and Mercy Corps – who have been on the ground in Syria for over a decade, working together with local and international partners in all geographies and areas of control to help Syrians overcome repeated shocks and stresses.

The Consortium is seeking a highly skilled Deputy Director – Programs to join the Program Management Unit. S/He will be responsible for oversight, coordination and leadership of the Consortium’s program portfolio. The Deputy Director – Programs will ensure that the Consortium’s programs are meeting donor requirements and partners are implementing effective and quality resilience programming; will lead coordination and communication with partners on program design, workplans and delivery for current and new programs; will help partners address program issues that require guidance from the PMU; and will lead the Monitoring, Evaluation and Learning (MEAL) team of the PMU to generate evidence, learning and amplify best practices. S/He will be responsible for donor liaison and reporting, being responsive to donor requirements and deliver high-quality donor reporting. S/He will work closely with MEAL and Finance colleagues in the PMU to ensure the functions and responsibilities of the PMU are carried out successfully.

The Deputy Director – Programs will have over 8 years’ experience in program and portfolio management, donor reporting and project design, preferably in livelihoods and resilience-related programs. Experience with programming in Syria preferred, or a demonstrated understanding of the context in Syria. S/He will be highly organized to manage multiple deadlines and tasks simultaneously, and be able to lead and collaborate with partners and PMU colleagues to achieve deliverables.

Responsibilities and Tasks

Describe the major responsibilities, principal tasks, competencies and end results for which the position is accountable (limit responsibilities to five). Include WHY it is done and the impact to the organization. List the responsibilities in the order of importance and state the percentage of time the employee spends on each responsibility during a typical year.

Job Responsibility 1

Program management and coordination

% of time: 40

• Establish and implement systems to ensure program implementation is on time, on target and within budget using effective program monitoring processes.
• Lead and oversee the process with the Finance and MEAL teams for partner submissions and consolidation of budgets, results frameworks and workplans across all Consortium programs.
• Work with Consortium partners and PMU to develop and monitor Consortium and programmatic workplans to ensure implementation and plans are on track.
• Work with Consortium partners to review and reflect on implementation and progress, and lead adjustments to program design and activities as required to improve quality of programming and meet donor requirements.
• Lead the partners Member Representative group for communication and coordination on programmatic issues and grant management.
• Secure technical expertise required to provide cross-Consortium guidance and strengthen program quality.
• For new grants, lead the inception phase to ensure deliverables are met, and systems and processes are developed with partners for regular oversight and communication with the PMU.

Job Responsibility 2

Donor liaison and reporting

% of time: 35

• Coordinate the preparation of donor reporting and ensure systems are in place, being reviewed and fine-tuned to facilitate quality reporting.
• Coordinate and work with PMU colleagues and Consortium partners to complete reporting requirements within submission deadlines for Consortium grants (including editing, reviewing and drafting report submissions).
• Respond to donor requests, and work with Grant Holders to provide information as required by donors
• Support the MEAL team to manage assessments and studies as necessary (e.g. Baseline studies, Evaluations, impact studies, learning papers, etc.)

Job Responsibility 3

Lead proposal development processes

% of time: 10

• Working with the Consortium Director, coordinate the PMU and partners on development and drafting of concept notes and proposals for new and current donors.
• Provide oversight for design of new programs, ensuring alignment to the Consortium Theory of Change and strategy.

Job Responsibility 4

Oversight of M&E and Program Quality functions

% of time: 10

• Management of M&E and Program Quality team.
• Support with the coordination and preparation of information, presentations, documentations, etc. for internal and external representation purposes, coordination meetings, and other events.
• Support the MEAL team and partners in identifying and undertaking research initiatives to advance learning and strengthen impact of the Consortium’s programming.

Job Responsibility 5

Any other tasks as assigned by the manager

% of time: 5

Internal Relationship:

Program Management Unit team members; CARE Syria administrative teams (procurement, finance, grants management).

External Relationship:

SRI partner Program Leadership Group; SRI partner Grant Focal Points; Donor contacts; Grant holder managers; external consultants; technical advisors.

Core Competencies

CARE has 5 Core Competencies that all staff are expected to demonstrate and 2 Leaders Competencies expected of those in management and leadership positions.

 Relationship Building

 Dynamic Learning Mindset

 Delivering Results

 Communication

 Inclusion    Strategic Leadership and Execution   People leadership

Functional Competencies

Given the responsibilities and level of accountability of the position, please list the technical competencies. These will be used both for recruitment and performance management.

Mention at least 3 Functional Competencies that this role must demonstrate to create the desired impact. There are many competencies that will fit the role, however, please think about the most essential skills needed for this employee to succeed in their role.

1. Planning and results oriented
2. Project management
3. Problem solving and decision making
4. Teamwork and collaboration
5. Resilience

Core Competencies

CARE has 5 Core Competencies that all staff are expected to demonstrate and 2 Leaders Competencies expected of those in management and leadership positions.

 Relationship Building

 Dynamic Learning Mindset

 Delivering Results

 Communication

 Inclusion    Strategic Leadership and Execution   People leadership

Functional Competencies

Given the responsibilities and level of accountability of the position, please list the technical competencies. These will be used both for recruitment and performance management.

Mention at least 3 Functional Competencies that this role must demonstrate to create the desired impact. There are many competencies that will fit the role, however, please think about the most essential skills needed for this employee to succeed in their role.

1. Planning and results oriented
2. Project management
3. Problem solving and decision making
4. Teamwork and collaboration
5. Resilience

Proficiency Level

Please select the level of responsibility/contribution

Competency proficiency levels define the degree to which a person in each job is required to demonstrate the competencies through observable behavior   

  Level 1: Support

Foundational: Provides support but contributes indirectly to overall success.

  Level 2: Professional

Practical application of the behaviors, provides support and contributes to the overall success.

  Level 3: Managerial

Inspirational: Role Model, coaches, and influences demonstration of the behavior.

  Level 4: Executive

Envisions and innovates the next generation of behaviors

Health and Safety

I commit to the following:

I will remain aware of and comply with instructions designed to protect my health, welfare and safety. I will always consider my safety and other employees in operational decisions.

I will follow the set safety and security regulations/procedures for the area of operation.

I will bear responsibility for my own safety and security while under contract.

CARE Policies and Safeguarding Declaration

I commit to the following:

By signing this job description, I agree to comply with CARE Policies which includes but not limited to Safeguarding Policy, Code of Conduct and other organizational and HR policies.

I am committed to promoting the implementation of Safeguarding Policy and maintaining an environment that prevents Safeguarding violations.

I agree to comply with all the terms of the CARE policies, which form an integral part of the conditions of my employment with CARE.

I acknowledge that failure to abide by the terms of these policies may result in disciplinary action and termination of my employment contract.

I also acknowledge that, depending on my role and responsibilities, I may be requested to comply with the terms of additional policies, guidelines and related regulations, as and when necessary.