The GIZ Jordan - Governance & Communities "Admin &Finance Cluster Team" is seeking yo hire an "Administrative Specialist" for full-time base employment.

Qualifications and specialist knowledge

• BA in business administration or related field
• At least 7 years professional experiences in a comparable position.
• Profound experience in preparation purchase orders, services contracts and invoices follow up.
• Experience in administration works in similar field or development organizations
• Excellent communication and cooperation skills.
• Very good knowledge of ICT technology (related software, internet, MS-Office.
• Language skills: Fluent spoken and written skills in English, Arabic and German language is a plus.

Main responsabilities

• Process all procurement of goods up to 5,000 Euro, including tendering process, goods acceptance process and documentation, and safe transportation to the delivery location.
• Process all procurement of services up to 8,000 Euro .
• Focal point for all procurement of goods and services above the project delegation to be processed by country office.
• Process all event management aspects such venue, logistic, catering.
• Process all travel claims in coordination with country office.
• Checking and monitoring car logs and files.
• Handling Projects inventory record on time and according to GIZ regulation. Including updating Onsite software, labeling, and inventory file correspondence.
• Handling all handing over process and collecting all signature needed on GIZ templates.
• Maintained hard and soft copies for Procurement E File, Services B File, and preparing them according to GIZ internal control standards.
• Coordinate all logistical aspects including logistic assistants and support staff daily tasks, attendance, and leaves. 
• Where appropriate and reasonable, the position holder is willing to perform tasks outside the scope of the job description.

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Emanating from GIZ’s role in enhancing and promoting the efficiency and competency of its political partners and entities and their respective employees, and in view of GIZ’s aim at maintaining and encouraging the stability of employment at its political partners and entities, this position will not be available to any official employee currently working at any of GIZ’s political partners, governmental ministry, department or entity, including any official employees who are on unpaid leave.

GIZ is committed to gender balance and diversity without distinction as to race, gender or religion, and without discrimination of persons with disabilities. Remuneration will be in accordance with the candidate's qualifications, experience, as well as the scope of responsibility of the job announced and in line with local standards.

GIZ would like to increase the proportion of employees with disability. Applications from persons with disabilities are most welcome.

GIZ will send feedback only to the candidates that are shortlisted and interviewed.