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Responsibilities and Tasks:
● Review and ensure receiving detailed technical specifications and quantities from requestors before issuing the purchasing activities.
● Provide a strategic, efficient, and flexible procurement process that will deliver optimum value for money, cost savings, and the best quality of service.
● Follow up with vendors regarding pricing, and product availability, and track orders to ensure timely delivery.
● Oversee and manage the purchasing of services, materials, and products in compliance with PCRF rules, regulations, policies, procedures, and best procurement practices.
● Oversee and follow up on all ongoing contracts, track their deadlines, and support in issuing admin, time, and cost modifications when needed.
● Oversee the preparation of advertisements, Requests for Quotations/Proposals, Initiations to Bid, and coordination of their timely dispatch by hand, or email.
● Coordinate and follow up on payments submission and gather all related documents when needed.
● Manage the process of receiving, opening, and evaluating bids/quotations, preparing evaluation documents, and price analysis, in addition to contracts and agreements.
● Set up and lead negotiation meetings with suppliers to obtain the best value as necessary
● Conduct market research for potential vendors when needed.
● Coordinate with the finance department to avoid any discrepancies and to agree on the contract’s payment terms and other financial supportive documents.
● Interact with suppliers on a daily basis to resolve contractual and delivery issues and create and maintain good relationships with vendors/suppliers.
● Make professional decisions in a fast-paced environment
● Support the procurement manager to manage and oversee all ongoing purchases, projects, and agreements.
● Support the procurement manager with supervising remote purchases through supervising other abroad tenders.
● Maintain appropriate records (soft and hard copies) to ensure that the procurement process, decision, and contractual agreement are accurately documented for accountability and audit purposes.
● Assist in the development of internal procedures and documentation related to the procurement department and help to drive better procurement practices.
● Demonstrate professionalism towards sensitive and confidential information.
● Work with other team members and the Procurement Manager to perform all assigned duties as needed
● Undertake such other duties as are commensurate with the grade of the post.
Minimum Skill Requirements
● 5 years of relevant Procurement experience preferably on projects financed by international agencies
● BA Degree in Engineering, accounting, or related business field from an accredited university.
● Excellent computer skills: Word, Excel, and PowerPoint.
● Ability to quickly learn and adapt to new systems.
● Excellent knowledge of the local procurement procedures.
● Very good knowledge of technical and operational aspects of procurement implementation.
● The ability to work under pressure within teamwork arrangements.
● Conscientious- detailed oriented, accurate, and precise attention to detail.
● Working as a procurement officer in a medical relief program or having a medical background will be considered as an added value.
● Has the ability to travel.
Other Requirements
● Maintain Confidentiality
● Good command of the English language.
● Professional communication with co-workers, supervisors, vendors, donors, and directors
● Maintains a positive attitude and high standards of performance
● Passionate about the job - Ability to multitask, prioritize, and manage time efficiently
● Hard-working- takes initiative.
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