Vehicle fleet management

• Participate to Sizing / optimizing the fleet and thermal park-based activities and ensure its homogeneity Participate to the planning and execution of maintenance and repair tasks on mission vehicles
• Participate to defining the contents of a vehicle’s tool kit and ensure compliance by all bases
• Participate to the compilation and analysis of the monthly fuel consumption

Participate in the Implementing a supply strategy for fuel, spare parts and consumables

• Manage the administrative management of vehicle documents (logbooks, contracts, insurance, etc.) under the supervision of logistics coordinator
• Support the strategy of reducing carbon footprint whenever applicable such as vehicle pooling and fleet rationalization

Stock management

• Participate in sizing the emergency stock and contingency for the mission and bases
• Ensure compliance with Solidarités International storage procedures and format usage
• Ensure that monthly physical inventories are carried out and reconciled with physical inventories
• Participate to consolidation of the monthly valuation of donations for all mission programs
• Make reallocation suggestions for remaining materials once a program is completed in close collaboration with Logistics coordinator and programs
• Ensure proper and compliance flow of resources at field level and validations between storekeepers and programmes

Assets Management

• Participate to the strategy definition for replenishing the equipment park statement with logistics coordinator
• Assign a logistics code to all equipment entering the park in accordance with SI procedures
• Participate to the monthly update of the mission park statement
• Participate to scaling up the mission’s communication resources according to the field capacities and constraints
• Be aware of current legislation related to radio communications equipment
• Ensure assets physical inventories are carried periodically at coordination and field level

Premises management

• Review all lease agreements and amendments for the base
• Support the field team with premises assessment and new lease agreements drafting during any planned move
• Supervise the logistics officer at coordination to ensure guesthouse and office minimum safety and logistics requirements are met

Computer equipment management and IT

• Participating to implementation of a strategy for backups, data protection via SharePoint and LINK systems with HQ
• Capacity building to staff on SharePoint systems and data storing
• Emails creations / modifications for new joiners in coordination with the HR department
• Supervise the logistics officer and field logistics that software licenses are valid and assets are well maintained / repaired whenever needed
• In coordination with field logistics and log officer at Coo, to ensure the networking and IT infrastructure / connectivity is matching SI’s requirement 

Reporting / capitalization

• Under the supervision and in close collaboration with Logistics Coordinator:
• Compile and thoroughly analyze monthly logistics reports of the bases and carry out logistics reporting to logistics coordinator on a predefined schedule
• Be an active participant in drafting proposals and donor financial reports on behalf of the logistics sections
• Review logistics BOQs from the bases when drafting proposals
• Ensure SI partners’ compliance with SI logistics rules and procedures and perform spot checks
• Centralize information’s on transport companies, distances, prices and methods
• Ensure that price and supplier lists for import-export are compiled, along with documentation requirements in effect (import – export, exemptions, taxes)
• Transmit procurement files for completed programs to headquarters according to the established schedule
• Participate in coordination meetings and interagency meetings relating to logistics when asked and/or delegated to do so
• Ensure and prepare updated stock and assets reports for audit reporting
• Participate to the archiving of logistics documents and ensure the relevant archiving done at base level

Human resource management

• Logistics briefing to new joiners to SI on IT and logistics
• Provide support and training materials to logistics team members
• Appraise personnel under direct supervision.
• Participate to organizing regular formal meetings with team members

Mission: 

Objectives:

The Deputy Logistics Coordinator backs up the Logistics Coordinator in guiding the mission logistics activities.

• Responsible for capitalizing all information related to operational procurement and logistics processes.
• Responsible for supervising the logistics staff capacity building on all related operational procurement and logistics processes.
• Responsible for taking on the functions of the Logistics Coordinator in case of absence.

Required Skills and Background:

• Bachelor's degree in a field related to Logistics and/or supply.
• Technical knowledge on all the components of logsitics components (fleet, assets, premises and warehouse) & IT experience is addition
• Customs clearance procedures knowledge (importation/exportation) 
• Using link software will be an addition
• Great communication, time management, team management 
• Autonomous, organized, ability to prioritize and to work under pressure 
• Strong computer skills essential