FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff include experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries. Currently, we are seeking suitably qualified candidates to fill the part-time Program and Finance Officer position for the USAID/Jordan Business Growth Activity.

Background

The USAID/Jordan Business Growth Activity (BGA) is enabling Jordan’s small and medium enterprises to improve their productivity and competitiveness, create new jobs and innovations within a range of sectors, and advance Jordan towards a more prosperous, resilient, and inclusive future. Through a series of evidence-based interventions, BGA is supporting these enterprises with direct firm-level assistance and broad-based capacity building programs to mobilize millions in capital, and address constraints through advocacy and public-private dialogue that complements USAID’s policy reform initiatives. The activity strives to allow growth-oriented small and medium enterprises to reach new markets and buyers, increase collaboration along value chains, and improve efficiency and quality to meet demand. The activity will empower these enterprises to access tailored and competitively priced debt, equity, and new hybrid financial products to operate within a more responsive business environment better informed by public-private dialogue and advocacy. This will allow small and medium enterprises to engage women, youth, and persons with disabilities, and increase sales, exports, and broad-based job creation.

Objective

The part-time Program and Finance Officer will provide support to FHI 360’s work on the BGA project across four key areas: 1) accounting, financial management and administration of the subcontract; 2) procurement; 3) human resources management; and 4) program support. This position will ensure that these functions, as performed under FHI 360’s subcontract for BGA, are conducted in compliance with USAID rules and regulations, subcontract terms and conditions, and FHI 360 policies and procedures.

Duties will include preparation and management of budgets, invoices and other financial reports; preparation of financial analyses; management of procurement processes and preparation of procurement documentation; preparation of payroll documentation; administrative support for international travel; and organizing / maintaining files.

The position will liaise closely with FHI 360 operations staff in Jordan and the home office as well as BGA staff.

Roles and Responsibilities

Financial management, procurement and administration of the subcontract:

• Generate project monthly invoices, quarterly accrual reports, annual financial reports, and other required financial documentation for submission to BGA.
• Work closely with FHI 360 and BGA finance teams based in the US and Jordan to resolve issues, address concerns, and respond to requests for financial information. 
• Verify the accuracy of all payment requests and ensure proper allocation of expenditures to funding sources and expense categories. 
• Prepare and submit cash requests for FHI 360's in-country expenses under BGA, coordinating with the FHI 360 finance team.
• Generate and manage Jordan-based purchase orders and contracts for BGA, ensuring compliance with USAID acquisition regulations and FHI 360 policies. Collaborate with Jordan-based vendors to monitor compliance, request necessary supporting documentation, and implement corrective actions as necessary.
• Review, analyze, and reconcile invoices for Jordan-based vendors for payment. Maintain an organized procurement tracker for BGA, encompassing consultants, vendors, and related matters, and ensure timely payments to all vendors.
• Execute background and due diligence for FHI 360 vendors and consultants.
• Manage in-country logistics for FHI 360 staff and consultants traveling to Jordan, including accommodation and transport booking liaising with FHI 360 security officers.

Human resources:

• Manage all aspects of HR related to FHI 360-BGA Jordan team, such as employment agreements, agreement renewals, tracking leave balances, maintaining HR personnel files, etc.
• Preparation of payroll including liabilities calculations, ensuring adherence to both Jordanian legal requirements and FHI 360 human resources policies. This includes income tax, social security, health insurance, etc., for FHI 360 staff working on BGA projects. 
• Collaborate with FHI 360's Tax Advisor to stay abreast of changes in Jordanian tax laws and ensure accurate payment of income tax, social security, office-space-related taxes, etc., for FHI 360 staff associated with BGA initiatives.

Program support:

• Provide administrative support to private sector engagement, public-private dialogues and gender and social inclusion activities as needed.
• Conduct literature reviews, document focus group discussions, record minutes of meetings, verify data and generate reports.

Skills and Knowledge

• Excellent communication and organizational skills
• Able to be to work under pressure to meet deadlines.
• Able to multi-task, re-prioritize and work independently.
• High level of attention to details.
• English and Arabic Proficiency (written and verbal)
• MS Office Proficiency (Word, Excel, PowerPoint, Teams)

Minimum Qualifications

• A Bachelor's degree or its international equivalent in finance, business administration,

accounting, or related field.

• Minimum of 3 years of experience working in the international donor sector, preferably for a large, USAID-funded contract.
• Demonstrated experience in procurement and financial management for USG-funded contracts.
• Familiarity with USG and USAID rules and regulations for acquisition (FAR, AIDAR, CFR, etc.).
• Knowledge of GAAP principles and auditing standards.
• Demonstrated interpersonal skills and ability to engage directly with vendors and counterparts.

Duration of Assignment

Immediate hiring for a one-year contract renewable upon satisfactory performance. The duration of the USAID Business Growth Activity is 5 years, effective September 2021.

Instructions to Apply

Only the most qualified and suitable candidates will be invited to interviews. Interested qualified individuals may submit their CV by September 12, 2024. No phone calls will be accepted to inquire about the position. Persons with disabilities are encouraged to apply.