• Proposal Development  
• Under the supervision of the Partnership and Grants Coordinator: 
• Coordinates and monitors the planning for concept notes, proposals 
• Follows up with departments on relevant submission documents 
• Act as main focal point between HQ and the mission on proposal submission 
• Contribute to addressing donor comments on proposals and liaise with relevant staff at HQ and mission level 
• Grant Management:  
• Acts as focal point for assigned grants. 
• Compiles contributions from relevant departments and implementing partners and drafts high quality concept notes and proposals. Reviews, proofreads and finalizes proposal narratives before submission to HQ, checking compliance with internal and donor requirements in close consultation with the Coordinator. 
• Finalizes interim and final narrative and financial reports (as needed) before submission to HQ or donor.  
• Contributes to reviewing terms and conditions with donors or prime recipients before signature. 
• Facilitates kick-off meetings to disseminate contractual obligations to all relevant staff. 
• Coordinates and facilitates grant amendment requests. 
• Facilitates grant review and pre-closure meetings. 
• File contractual project documents properly for better document management 
• Ensure partner follow up on relevant grants, including monthly contractual obligations and progress updates 
• Ensure adhoc requests by donors are addressed in liaison with coordination and the field 
• Donor Relations and external communication: 
• Contribute to the CD/DCD’s representation with donors by providing briefing papers and accompanying meetings as requested. 
• Supports the Grant Coordinator and the Reporting/Communication Officer in providing content (articles, pictures) to donors and to HQ communication department. 
• When requested, support the development of communication materials (by the Reporting and Communication Officer) targeting donors and other external partners.  
• Internal communication  
• Facilitate interdepartmental communication and information sharing from the field to coordination level 
• Keep HQ updated on latest developments, opportunities and challenges at mission level-  
• Compliance: 
• Provides support to staff on donor accountability and procedures. 
• Works closely with all relevant departments to proactively and regularly monitor programmatic compliance in accordance with donor requirements (progress against indicators, project schedule, facilitate project review meetings). 
• Monitors and disseminates deadlines for reporting, proposals and audits to all relevant staff. 
• When SI works with implementing partners the Grant Manager may provide input and support for sub-award agreements and the vetting process in close collaboration with the Coordinator. 

Position Requirments:

• Masters degree in humanitarian assistance, social sciences, international relations or other relevant subjects
• Knowledge of humanitarian donor guidelines
• Partnership Management
• Strong organisational skills
• Strong communication skills
• Ability to work under pressure