About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
Program / Department Summary
The Mercy Corps Finance Department is responsible for all financial functions in Amman, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary
Working in the Finance Department under the direction of the Subgrant Compliance Officer, the Subgrant Compliance Assistant is responsible for helping the Subgrant Compliance Officer on monitoring sub-grants and sub-grantees to ensure compliance with the terms and conditions of the sub-grant agreement.
The Subgrant Compliance Assistant is also responsible for tracking sub-grants and sub-grantee requirements and for maintaining all sub-grant financial files.
Essential Job Functions
Sub-Grant Financial Management: -
1. Assist in Conducting sub-grantee pre-award assessments and recommend modifications to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
2. Assist the Subgrant Compliance Officer in the preparation and review of sub-grant agreements.
3. Responsible for review of the projects sub-grantee financial reporting package, amounts, calculations and supporting documents, ensuring completeness, compliance with supporting documentation matrix and ensuring all transactions are eligible and well documented. After consultation with Subgrant Compliance Officer, provide detailed feedback and guidance to sub-grantee finance focal points to make corrections and/or provide additional written information as needed to close financial reports.
4. Responsible for t transfer of resources and avoid delays in implementation after reviewing the sub-grantees Request for payment and reconciling with general ledger.
5. Assist his/her supervisor with following upon the subgrantee’s compliance issues and audits and documents resolutions.
6. Assist in sub-grantee site audits and prepare site visit reports.
7. Responsible for maintaining Subgrant financial files in accordance with the Field Finance Manual and Subawards management Policy.
8. Responsible for recording sub-grantees reviewed reports in NAVIGATOR, review Subaward reports and report to the Subgrant Compliance Officer for any update required on the Subaward cards.
9. Assist in sub-grant close-outs ensuring that all requirements of the sub-grant agreement have been met and that sub-grant funds have been properly settled.
10. Other duties as assigned .
Strengthening and Support to Local Partners:-
1. Work with partners/CBOs to identify development priorities in financial management, reporting and organize trainings as required with Subgrant Compliance Officer.
2. Provide support to partners/CBOs directly under the project through on-going support, coaching, and mentoring throughout sub-grant lifecycle and in line with agreed-upon development plans if any in the spirit of partnership.
3. Collaborate closely with program staff to ensure development support to partners/CBOs under the project is tailored, targeted and responsive to their organizational needs and priorities.
4. Assist the Subgrant Compliance Officer in identifying solutions to issues faced by partners/CBOs and develop protocols and procedures that are both compliant and contextually appropriate as required.
5. Assist the Subgrant Compliance officer with the development of partners’ /CBOs financial policies/procedures as required.
Operational Finance:
1. Be familiar with the field finance manual, procurement manual and any additional MC Jordan policies.
2. Be knowledgeable and stay abreast of Mercy Corps financial sub awards policies and procedures and Donor regulations.
3. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
4. Other duties as assigned
Security:
1. Ensure compliance with security procedures and policies as determined by country leadership.
2. Proactively ensure that team members operate in a secure environment and are aware of policies.
Safeguarding Responsibilities:
1. Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work
2. Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members
3. Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options
Supervisory responsibility: None
Accountability to beneficiaries
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Accountability:
REPORTS DIRECTLY TO: Senior Subgrants, Compliance and Capacity Building Coordinator
WORKS DIRECTLY WITH: Project Officers, Manager, Coordinator, Project Team leaders and Finance staff if any.
Knowledge and Experience:
• One year or more of finance experience.
• A university degree in finance, accounting or a related business field is required.
• Good understanding of major international donor rules and non-profit accounting
• Advanced computer skills in MS Office programs, particularly Excel and Access.
• Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus
• Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail
• Excellent oral and written English skills
• Experience in granting is a plus and in auditing as well.
Success Factors
The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to effectively monitor sub-grantee compliance. The Sub-grant Compliance Assistant must be willing to travel to Mercy Corps field offices, sub-grantee offices and project sites.
Living Conditions / Environmental Conditions
The position is based in Amman, Jordan or other Middle East Mercy Corps locations and it requires up to 40% travel to support country programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited. Housing for this role is in individual housing and staff will have access to good medical services and the living situation is of a high standard.
Ongoing Learning
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis. As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ([Click to show email]).
الصون و الأخلاق
ميرسي كور تلتزم بضمان المعاملة الالئقة واحترام جميع األفراد اللذين نتواصل معهم من خالل عملنا, سواء كانوا أعضاء الفريق أو أعضاء المجتمع أو المشاركين في البرامج أو غيرهم. نحن ملتزمون بالمبادئ الرئيسية المتعلقة بمنع الستغالل واإلساءة الجنسية التي وضعها األمين نظام اإلفصاح المتبادل بين الجهات الفاعلة في وقد وقعنا على ،(IASC (العام لألمم المتحدة واللجنة الدائمة للتنسيق بين الوكالت اإلنسانية حالة السلوك الغير الالئق. عند التقديم لهذا الدور، يؤكد المتقدم أنه لم ينتهك في السابق سياسة السلوك الجنسي، والستغالل واإلساء ة جنسية، صون األطفال، أو التجار بالبشر ألي جهة عمل. ميرسي كور لن تتسامح مع إساءة معاملة األطفال أو الستغالل الجنسي أو اإلساءة أو التحرش من قبل أو بسبب أعضاء فريقنا. كجزء من التزامنا تجاه توفير بيئة عمل آمنة وشاملة, من المتوقع أن يتصرف أعضاء الفريق بطريقة في جميع األوقات. كما بسياسات وقيم مدونة قواعد السلوك الخاصة بمنظمة ميرسي كور مهنية, تحترم القوانين والعادات المحلية. واللتزام .يتطلب من جميع أعضاء الفريق إكمال دورات التعليم اإللكتروني اإللزامية لقواعد السلوك عند التوظيف وذلك بشكل سنوي كمتقدم للوظيفة، إذا كنت قد شهدت أو تعرضت ألي نوع من أنواع السلوك الجنسي الغير الئق خالل عملية التوظيف، يرجى اإلبالغ عن ذلك .(org.mercycorps@integrityhotline (إلى خط النزاهة في منظمة ميرسي كور