Purpose of the Role:The Senior Grants & Compliance Officer will have the dual role of (1) managing USG Federal subawards, and (2) ensuring Department of State Cooperative agreements are delivered in compliance with USG federal rules and regulations. For subawards, they will lead of pre-award risk assessment, maintain records of milestones and deliverables, review payment requests, and build financial management capacity among subrecipients. For overall compliance, they will provide advice and training, carry out internal audits of project expenses, enforce administrative policies and promote adherence to procedures.

Key Accountabilities and Deliverables

Subawards

• Oversee subrecipient selection documentation and pre-award risk assessment.
• Lead on subrecipient milestones/deliverables review by checking supporting documentation to verify compliance with milestone schedule, ARK, donor and subaward rules and regulations.
• Lead on the required subaward modifications and execute subaward amendments.
• Monitor subrecipient activities during their implementation to ensure on-time and high-quality delivery of goods and services and provide continuous assessments of subrecipient performance against project objectives.
• Timely submission and tracking of subrecipient payment requests (PR) on ARK's PR system.
• Lead on subrecipient capacity building following pre-award risk assessment recommendations.
• Lead on subaward closeout, ensuring closeout reporting and completion certificates are timely.
• Ensure accurate SharePoint filing of subaward documentation.
• Participate in periodic subaward review meetings with project personnel and support resolution of issues raised.

Compliance

• Provide continuous guidance to project staff on compliance requirements relevant to subgrantee/subcontractor management and work closely with Project staff, operations and finance to ensure compliance with donor regulations and ARK policies and procedures.
• Conducting subgrantee/subcontractor compliance training.
• Guide project staff to ensure compliance with US Department of State regulations (e.g., 2 CFR 200, and other relevant guidelines).
• Stay up to date with changes in US government laws, rules, and guidelines affecting cooperative agreements.
• Support the Subawards and Federal Compliance Manager, and Head of Compliance in conducting regular internal audits to verify that operational and financial activities comply with donor rules and ARK's policies.
• Review project procurement processes, ensuring they comply with US government regulations and ARK's procurement policies.
• Provide compliance training to staff and partners, ensuring understanding of US government regulations and internal policies.
• Develop and deliver informational sessions on key compliance topics, such as procurement, financial management, and reporting requirements.
• Support the Subawards and Federal Compliance Manager in identifying potential compliance risks and working with relevant teams to mitigate them.
• Form part of the ARK Audit Team during external audits or reviews by the US Department of State or other external parties.
• Prepare documentation and support the external audit process by ensuring all required documentation is complete and accessible.

Key Relationships:

• INTERNAL: Program Manager, Finance Manager, HR Manager, Procurement Manager,
• EXTERNAL:  Subgrantees, Auditors, DoS

Requirments: 

EDUCATIONAL/CERTIFICATION REQUIREMENTS:

• Essential:

Bachelor's degree in a related field.

• Desirable:

Federal Grants Management certifications/training.

TECHNICAL EXPERTISE & EXPERIENCE:

• 3+ years of professional work experience in grants management, preferably in the context of humanitarian or international development.
• Experience with donor rules and regulations, in particular US funds and knowledge of CFRs.
• Experience working with USAID/Department of State (DOS) and familiarity with USAID/DOS rules and regulations is preferred (2CFRs).
• Knowledge of cost-allowability rules across procurement, HR and travel for government donors.
• Excellent command of written and spoken English and Arabic.
• Flexibility and ability to work under pressure.
• Ability to set priorities, organise time efficiently and work independently on several tasks simultaneously.
• Strong interpersonal, teamwork and coordination skills.
• Must be able to maintain the highest level of confidentiality regarding work-related information.
• Computer literacy in Microsoft Office programs (Word, Excel, Outlook & SharePoint).

Benefits: 

Why join ARK?

• Impactful Work: Your expertise will directly impact the lives of those in need. 

• Global Reach: Collaborate with international experts and local stakeholders. 

• Innovation: Engage in pioneering solutions for sustainable change. 

• Career Growth: Expand your horizons with varied projects and challenges.  

Our People 

 Our team covers a diverse range of professional backgrounds, from diplomacy, humanitarian, development and the military, to the UN, civil society groups, multilateral organizations, journalism and the private sector.  

 An ARK Person Is: 

 Smart: We think deeply about things. We’re proud of our institutional knowledge and our grounding in rigorous research, which we use to make informed decisions.  

Humble: Our work leaves little room for pride or arrogance. Our operating environment is constantly evolving, and we recognize out limitations. We believe in and rely on the education and experiences of others while remaining quick to read, invite feedback, and ask sensible questions.  

Accountable: Each of us want ARK, its partners, and beneficiaries to succeed. This means taking initiative, assuming ownership when necessary and never giving up on our beneficiaries. We are committed and accountable, to both our donors and the communities we serve.  

 Collegiate: We know we are stronger together and that every contribution counts. We trust each other and always support each other.  

 Outspoken: We tackle diverse challenges, and we always want to find the best solution to a problem. We aren’t afraid to share our opinions, and we want to hear those of others too.  

ARK Group is an equal opportunity employer. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. ARK Group does not discriminate on the basis of ability, age, gender identity or expression, national origin, race and ethnicity, religious beliefs or sexual orientation. We welcome all kinds of diversity. ARK Group places human dignity at the center of its development and stabilization work and is this committed to the protection from sexual exploitation and abuse of children and adults. All ARK Group employees and related personnel are expected to share this commitment and only those who also uphold these values will be recruited as part of our team. This vacancy is therefore subject to a range of due diligence checks.