With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
Financial Management and Reporting
Financial Management and Reporting
A1. Financial Management and Reporting
1. Ensure accurate and timely financial data of partners into the standard registers, including partner journals, ensuring compliance with both UN agencies (e.g., UNICEF, WFP, OCHA) and other donors' regulations.
2. Support in the preparation of monthly financial reports for grants and projects, coordinating expenditures and reporting to Project Managers, stakeholders, and donor representatives (including UNICEF, WFP, OCHA, and other key donors).
3. Ensure accurate coding of budget and expenses, in full compliance with WVI internal policies and donor requirements (both UN and non-UN donors), including accounting, reporting, and year-end closing processes.
4. Participate in project and grant budget development, working with project teams to optimize overhead costs while ensuring compliance with donor regulations and operational needs for both UN agencies and other donors.
5. Assist in discussions regarding grant reports with project teams, ensuring compliance with donor requirements and timely submissions to UNICEF, WFP, OCHA, and other international donors.
6. Ensure grant accounting adheres to UN agency and other donor requirements, particularly in terms of expense coding, reporting, and fiscal year-end procedures for both UN and non-UN funded projects.
7. Maintain full donor compliance in all grant activities, providing regular updates to the Finance Manager on compliance challenges, especially for UN agencies and other donors.
8. Assist in updating approved budgets in Ledger B and G on Sun6, ensuring that they align with PBAS commitments and other donor financial tracking systems.
9. Support in managing provisions and reviewing partner payments in accordance with donor reporting standards, including for non-UN donors
A2. Local Partnering:
1. Lead and coordinate donor audits on local partners' financial records for all donors, including UNICEF, WFP, and other key donors.
2. Perform site visits and partner monitoring to conduct compliance reviews and provide mentorship on financial management, ensuring partners meet the standards of both UN agencies and other donors.
3. Provide capacity-building sessions for partners on financial management, record-keeping, and reporting, focusing on meeting requirements from UNICEF, WFP, OCHA, and other major donors.
4. Review support documentation for partners to ensure compliance with donor requirements and financial reporting standards for both UN and non-UN funded projects.
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· Strong accountability and compliance in accounting and reporting
· Projects / grants budgets are accurate, complete and compliant with donor requirements.
· Projects financial management tools are provided to budget holders and partners.
· Accurate financial reports/information are prepared and distributed to budget holders and donors within then set deadlines for better decision making.
· Projects variance explanation consolidated and analyzed monthly.
· Timely communication with stakeholders ensured.
· Trustworthy and transparent financial engagements with local partners.
· A robust system of checks and balances, ensuring financial integrity with local partners.
· Enhanced financial competencies among local partners, promoting self-reliance and accurate reporting.
· Open and regular communication channels with local partners, fostering a culture of accountability and trust.
· Prompt identification and rectification of financial discrepancies, ensuring donor compliance and protecting organizational reputation.
B. Capacity building
Guide Finance Officers, ensuring effective team operations and alignment with donor financial guidelines from UNICEF, WFP, OCHA, and other donors Support the dissemination of understanding regarding financial policies (including COCCA) and donor regulations (including UNICEF, WFP, OCHA, USAID, DFID) across the organization and among partners. Participate in grant start-up workshops and training sessions in collaboration with relevant donors (including UNICEF, WFP, OCHA, and other key donors), ensuring alignment with financial compliance requirements.
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Empowered finance officers that align with organizational goals.
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Strengthened interdepartmental and external partnerships.
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Maintained representation in critical financial forums.
Awareness and understanding of key grants compliance standards by all relevant staff
C. Risk management