Near East Foundation

Job Description

Title:  Human Resources and Administration Assistant

Reports to:  Regional HR Manager

Location:  Amman, Jordan 

Travel:  Up to 10%

The Near East Foundation (NEF) is seeking candidate for HR & Admin Assistant for its Jordan & Syria programs to be based in Jordan Regional Office. NEF is a non-profit international development organization that has supported livelihoods recovery and community-based economic development in the Middle East, Africa, and Caucasus since 1915. NEF draws on local teams, experience, and partnerships in these regions to create community-led solutions to reduce poverty, create economic opportunity, and empower conflict and crisis-affected groups to improve their future outlook and wellbeing. Working through a network of country offices and local partners, NEF has operations in ten countries: Armenia, Jordan, Lebanon, Iraq, Mali, Morocco, Palestine, Sudan, South Sudan, and Syria. Our programs are organized around three pillars: Inclusive Economic Development, Climate-resilient Development, and Stabilization and Peacebuilding.

POSITION DESCRIPTION

The Human Resources and Administration Assistant is a key member of the Near East Foundation team in Jordan. The HR & Admin Assistant is responsible for day-to-day HR & administrative requirements, functions and assisting the regional HR manager in all related HR & Admin functions.

RESPONSIBILITIES

The Human Resources and Administration Assistant has the following specific responsibilities:

• Support the daily operations of HR functions and duties, contributing to the overall efficiency of the department.
• Organize and maintain both digital and physical HR documents, ensuring they are easily accessible and up to date for current staff and leavers.
• Prepare and submit requests for the insurance of staff and assist in the timely renewal of policies when due;
• Update and maintain employee records, including personnel files, onboarding documents, and compliance paperwork.
• Provide information and assistance to staff and supervisors on human resources and work-related matters.
• Ensure that staff records on HR systems and the HR portal are up to date.
• Support recruitment efforts by scheduling interviews, communicating with candidates, and preparing necessary documentation.
• Compile and assist with the long listing of candidates and invite shortlisted candidates for interviews.
• Reorganize the recruitment folder and ensure all the recruitment documents are maintained in accordance with the recruitment process.
• Manage volunteer contracts for the Jordan and Syria offices.
• Submit time sheets on the accounting software for staff in Syria.
• Submit leave requests on the Human Resource software for staff in Syria.
• Prepare purchase orders and payment request related with HR if necessary. 
• Assist in the onboarding process for new hires, including preparing welcome materials and ensuring all paperwork is completed.
• Contribute to special HR projects and initiatives as needed and support in improving processes and workflows.
• Perform other job-related tasks as requested by the supervisor.

QUALIFICATIONS 

The successful Human Resources and Administration Assistant must be a self-directed individual with the following qualifications: 

Basic Qualifications:

• Bachelor’s degree in human resources or business administration or other relevant fields of study;
• 1-3 years' experience in human resource management.
• Must speak and write fluently English and Arabic;
• Excellent interpersonal written and oral communication and presentation skills;
• Ability to multi-task and work with deadlines;
• Proficient in the use of Microsoft applications including, word, excel, PowerPoint and outlook (or similar software);
• Strong problem solving, analytical and operational abilities.
• Ability to maintain confidentiality.
• Good knowledge of human resource practice, policies and procedures.
• Familiarity with local labor laws and regulations.
• Ability to build strong working relationships.

NEF will accept a rolling application until the position is filled. Review of application will begin on December 22, 2024. Interested candidates are encouraged to apply as soon as possible.

To apply:

Please apply by submitting the following documents to https://neareast.bamboohr.com/careers/431?source=aWQ9MTk%3D :

• Cover letter outlining relevant experience and skills based on the requirements outlined above 
• Curriculum Vitae
• List of three references (including one from current, or most recent, employer)

Please note only shortlisted candidates will be contacted. Female candidates are strongly encouraged to apply.

Applicants are strongly encouraged to familiarize themselves with the Near East Foundation by visiting the NEF website at www.neareast.org.

The Near East Foundation promotes Equal Employment Opportunities for all applicants seeking employment and NEF employees.

Pre-employment Checks:

Any employment with the Near East Foundation will be subject to the following checks prior to the start date:

• A satisfactory Restricted Party Screening.
• Receipt of satisfactory references.
• Workplace Verification Check