BACKGROUND:

Under the authority of the Finance Assistant, the Finance Volunteer (FV) will be in charge of supporting the Finance

Assistant in his/her functions. More specifically, s/he will be in charge establishing, filing, and archiving vouchers,

Timesheets physically and digitally. S/he supports the department for any specific task necessary for the mission,

such as physical and digital filing, specific reconciliations, etc.

JOB PURPOSE:

The Finance Volunteer (FV) in the capital will contribute to Acted Compliance and Accountability and is in charge of

establishing, filing, and archiving vouchers and Timesheets physically and digitally. S/he supports the department for

any specific task necessary for the mission, such as physical and digital filing, specific reconciliations, etc.

OBJECTIVES:

1. Respect and follow-up of ACTED financial procedures.

2. Filing and archiving vouchers and timesheets .

3. Support the team during the audit period.

DUTIES AND RESPONSIBILITIES

1. Daily Basis:

a. Scanning, filing, archiving the vouchers and timesheets

b. Follow up with the national and international staff to receive the missing timesheets

c. Support the Finance Assistant to provide supporting documents requested for audit

d. Tax exemption: follow up and submission of all necessary documents to the Finance Assistant

before submission to concerned focal points.

2. Filling responsibilities:

a. Amman archives: ensure that Amman archives are well organized and that all documentation

has a scanned copy archived on the server

b. Mission archives; ensure the document flow between the different bases and Amman, ensure

that scan copies are existing, ensure the packing list, check, etc – Responsible for red cell game

follow-up.

c. Liaison with Flats: a focal point for audit purposes with his supervisor

Skills

TECHNICAL SKILLS:

· Rigor, meticulous, well organized

· Time management skills, ability to prioritize and meet deadlines

· Excellent interpersonal and communication skills

· Good skills to work with technology

· Excellent English and Arabic (written and spoken)

. Working under pressure.