Goal/purpose:

The Senior accountant supports the deputy finance coordinator in processing SI's accounting operations on a mission.

He/she is one of those charged with ensuring that SI rules and procedures regarding commitment and follow-up of expenses are followed at the base level as well as at the coordination level.

He/she offers administrative support to administrators and teams on all matters relating to accounting and can be asked to travel to the bases for support visits.

Main tasks:

Management of the mission’s accounting:

• Centralize the accounting for different bases within SAGA
• Verify the monthly accounting pack of the different bases (Full check of accounting entries)
• Carry out a systematic monthly check of advances from each cash box (matched and unmatched)
• Carry out transaction matching at a mission level
• Prepare the monthly accounting pack for the Mission
• Link with Logistic department to ensure that lease contract sums due are paid and distribute the burden of costs
• Check with the HR department that the personnel database is complete and up to date
• Allocate invoices for expenses from/for other missions (inter-mission expenses)
• Check cash box inventories and bank reconciliations for each Balzac
• Carry out the required accounting changes if necessary (reallocations etc.)
• Integrate the exchange rates sent by the headquarters into SAGA every month
• Monitor the monthly allocation of Paris costs incurred by the headquarters within SAGA
• Send SAGA to bases following monthly integration at the headquarters
• Responsible for integrating all New/modified Budget parameters in SAGA
• Performing currency exchange operations by the country's exchange rate policy
• In coordination with the logistics department execute the monthly charges payments (generator, building charges, water gallons, office supplies)
• In coordination with the HR department and Deputy finance coordinator, prepare the monthly payment for the Tax department, and follow up with the Tax dept. And social security to confirm the payment. 
• Import Provisional Writing received from bases into SAGA and sent to Deputy Finance Coordinator.
• Suggest allocations for HQ expenses (ABX book) and send them to Deputy Finance Coordinator to check before allocating them to SAGA.
• Prepare the Excel OENG books related to bases depreciation cards
• Prepare the list of lines that need to be updated on the Allocation Board & the Regional /International Flights and follow up to make sure they are updated to have a proper expense allocation related current project.

Monitoring of mission’s accounting archives and administrative management (All Syria):

• Monitor voucher creation at bases level and the regular return of base documents to coordination
• Verify and check vouchers and other supporting documents of all bases
• Assist to his/her Line Manager for the filing of supporting documents of each donor for preparation of audit.
• Ensure physical and IT archiving, as well as securing accounting documents of the mission
• Conduct the quarterly mailing of accounting archives to headquarters after internal inspection
• Conduct regular spot check of all bases archives & report any discrepancies to Deputy finance coordinator 

Financial reporting:

• In conjunction with his/her Line Manager, monitor whether supporting documents are consistent with financial reports
• Prepare the accounting files for financial reports when requested by line manager