Job Summary:

The Station Logistics Coordinator is responsible for overseeing daily station operations, including sales reporting, stock control, workforce coordination, maintenance follow-up, and compliance with safety and operational standards across all stations.

Key Responsibilities

Sales, Stock & Operations

• Prepare and submit daily sales, stock, and shortage reports.
• Monitor stock levels and coordinate fuel orders and deliveries.
• Conduct stock and cash audits and submit related reports.
• Review and verify fuel orders before placement.
• Coordinate with dispatch teams to ensure timely fuel delivery.
• Monitor car wash costs and material consumption.

Fuel Price & Delivery Management

• Communicate fuel price changes to all stations upon release.
• Ensure safety compliance and verify documentation during fuel truck arrivals.

Workforce & Attendance Management

• Manage daily staff assignments based on approved schedules.
• Prepare daily attendance reports (attendance, absences, new hires, shift changes, suspensions).
• Handle staff inquiries, issues, and customer complaints.
• Monitor urgent cases, including work accidents.
• Supervise staff performance, training, and disciplinary actions.

Uniforms & Equipment

• Manage uniform orders, distribution, and records for all stations.

Calibration & Compliance

• Ensure monthly and additional calibrations are completed as required.
• Submit calibration reports on time.

Maintenance & Reporting

• Maintain daily maintenance checklists and station log sheets.
• Prepare monthly preventive maintenance reports.
• Follow up on maintenance, infrastructure, and branding issues.
• Track fire extinguisher records for all stations.
• Prepare purchase requests for maintenance tools and spare parts.
• Submit weekly status reports highlighting completed and pending actions.

Incidents

• Handle and document station and staff incident reports.
• Perform other duties as assigned by management.

Skills

Strong organizational and multitasking abilities

Excellent reporting and documentation skills

Knowledge of stock control and inventory management

Understanding of fuel operations and safety standards

Ability to monitor compliance and operational procedures