Job description

Job Summary

APC seeks to appoint a highly organized and detail-oriented Document Controller to oversee the administration, control, and coordination of project documentation for industrial EPC/EPCM projects. The appointed candidate shall be responsible for maintaining robust document control processes, safeguarding the accuracy and integrity of project records, administering revisions and approvals, and ensuring the timely distribution and retrieval of project information. The position requires comprehensive knowledge of document management systems, engineering documentation practices, and project lifecycle requirements to ensure that accurate, approved, and current documentation is available to all relevant stakeholders.

Duties and Responsibilities

·         Administer document version control and ensure that only the latest approved revisions are issued and available for use.

·         Regulate document access, distribution, and transmittal processes in accordance with established project requirements.

·         Coordinate document review, approval, and authorization workflows in line with applicable procedures.

·         Maintain a structured document management system to support the efficient storage, retrieval, and archiving of project records.

·         Monitor document revisions, maintain change records, and ensure that approved updates are accurately reflected across all relevant document registers and repositories.

·         Maintain engineering drawing registers, document registers, and formal correspondence logs.

·         Track vendor document submissions, technical submittals, requests for information, and project deliverables.

·         Support project teams in ensuring compliance with document control procedures, quality requirements, and applicable record management standards.

·         Ensure accurate filing, indexing, and retention of records throughout the project lifecycle.

·         Prepare document status reports and follow up on overdue submissions, reviews, and approvals.

Preferred candidate

Years of experience

5+ years

Degree

Bachelor's degree / higher diploma