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More specifically he/she has the following responsibilities:
RECRUITMENT
· Support in recruiting and hiring a competent workforce.
· Update the recruitment tracker, share it with the HROP & RD on weekly basis.
· Involved in recruitment process by positing job ads and managing the recruitment process as per the HR practices.
· Draft staff work contracts for the RD validation and signature.
· Assist in the new arrival’s smooth integration and organization of orientations in liaison with the staff line managers.
PERSONEL MANAGEMENT
· Maintain the national staff database including monthly payroll, ensure its validation by the HROP.
· Monthly follow up of staff mandatory contributions & deductions i.e. income tax and social security payment with finance and send declarations to the relevant authorities in compliance with the country legal framework.
· Manage the contact with the labor and other relevant authorities in Jordan (as applicable) for employee reports and declarations.
· Support the process of obtaining, renewing, and cancelling work permits and residence for all expatriate staff in the regional office, including keeping a tracker of expiry dates and liaising with staff in advance for needed steps.
· Assist in the selection of health insurance coverage and be the focal point with the service provider for staff inquires.
· Update the RO staff leaves regularly and ensure the balances are tracked in database accurately. Communicate the employees leave balance on monthly basis to plan it.
· Maintain employee records and ensure all information are well archived (contract, Job description, internal regulations, code of conduct, leaves, timesheets) ready for internal & external audits, implement monthly controls on staff records.
· Carry out the end of employment formalities as per the internal polices and prevailing existing law, ensure the process coordinated with the other departments for staff clearances and final settlement.
· Managing the personnel files of RO national staff as per standard Checklist.
· Support the HROP in following up a checklist of HR fundamentals that need to be in place in each delegation.
· Follow all requests and processes in relation to Social Security and Tax for regional office expatriate staff and RO national staff, in coordination with HROP & Regional Director.
· Follow up on all regional staff time sheets.
· Be aware and able to assist in explaining the Human Resources SoP’s, polices, practices for the delegation on any topic associated with employee relations and employee rights.
· Participating actively in organizing the onboarding and inductions of new joiners at regional office.
ADMNISTRATIVE MANAGMENT
· Ensure updated registration is maintained for the Regional Office (Non-Operating Foreign Company) in accordance with Jordanian laws.
· Liaise with the legal advisor and external authorities for legal consultations for Admin & HR matters.
· Provide administrative support for Tdh regional workshops and trainings held in Jordan.
· Lead on getting visas for transiting staff within the region when requested and any visitor to RO.
· Coordinate and support the logistics for accommodation and transportation for visitors to RO.
· Support with all expatriates working in MENA region onboarding, ticketing, offboarding, visa coordination and MENA portfolio delegation visits.
· Facilitate administrative processes for RO work equipment and stationery.
· Ensure Regional Office premises are clean and tidy.
Perform any other tasks as requested by the line manager.
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