ISLAMIC RELIEF JORDAN

HUMAN RESOURCES DEPARTMENT

EMPLOYEE JOB DESCRIPTION

ORGANISATIONAL PURPOSE:

Islamic Relief Worldwide (IRW) is an international relief and development charity that envisages a canning world where people unite to respond to the suffering of others, empowering them to fulfill their potential, an independent Non-Governmental Organization (INGO) founded in the UK in 1984 and working in Jordan since 1997. Islamic Relief works with communities to strengthen their resilience to disasters, and we provide vital emergency aid when disasters occur. We help poor people to access basic services, including education, water, and sanitation, as well as healthcare. We provide lasting routes out of poverty through our sustainable livelihoods and agriculture improvement schemes. Our integrated approach to development is transforming communities worldwide. We tackle the root causes of poverty and make sure that the world’s most vulnerable people have a strong voice and real influence in both our programs and advocacy. Islamic Relief is also a policy leader on Islamic humanitarianism, and our research programs develop distinctive, practical approaches to the key issues that are affecting our world today.

Our values and commitment to safeguarding:

IRJ is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation, abuse, lack of integrity, and financial misconduct; and is committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRJ engages. IRJ expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRJ also participates in the Inter-Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

KEY RESPONSIBILITIES:

Primary responsibilities include, but are not limited to the following:

• Recording income in the financial system within the designated cut-off dates, ensuring it is allocated to the correct projects and pin codes. Sending reminders to program teams to follow up with donors regarding funds/income.

• Ensuring timely and consistent payments to staff, suppliers, and other stakeholders.

• Conducting monthly bank reconciliations.

• Reviewing all transactions for accurate accounting treatment and entering them into the financial systems promptly to ensure the generation of high-quality reports.

• Performing monthly payroll analysis and review.

• Processing fund requests from sub-offices to ensure they have sufficient cash for project activities in line with their planned operations.

• Ensuring all statutory payments (e.g., income tax, VAT, social security) are made on time after receiving the necessary documentation from relevant departments.

• Reviewing monthly expense reports from field offices, raising any necessary queries, and reconciling staff advances and balances.

• Ensuring proper filing of all vouchers in a standardized manner for easy identification and access when needed.

• Assisting with month-end closing transactions in coordination with the audit and accounts unit.

• Tracking advances and IOUs to ensure they are returned within the required time frame.

• Issuing reminders to staff who have not returned advances or IOUs.

• Reviewing and overseeing the petty cash management system.

• Building the capacity of finance staff and other departments on financial policies, procedures, compliance requirements, and updates, including those related to IR and donor policies.

• Archiving financial records and ensuring proper storage of overall office data, including program, procurement, logistics, administration, legal, HR, media, and other units.

• Monitoring projects and field operations, validating financial transactions and project activities.

• Supporting the disbursement of funds for projects.

• Undertaking any other tasks as assigned by the Finance Manager or Finance Coordinator.

Required Qualification:

• At least 3 Years of experience in Finance.
• University degree or equivalent in Accounting or finance.

Knowledge, Skills & abilities

• Thorough working knowledge of office systems. Computer aptitude and experience with word processing and database management.
• Ability to maintain positive relationships with colleagues,
• Emotional maturity and ability to deal with matters of strict confidentiality;
• Excellent organizational and planning skills;
• Good command of English, spoken and written;
• Excellent interpersonal skills, including patience, diplomacy, willingness to listen, and respect for colleagues. Must be capable of working both individually and as part of a team.
• Ability to work effectively in a fast-paced, stressful environment.
• Must be flexible, willing to perform other duties, and work irregular hours.
• Tactfulness, enthusiasm towards assigned tasks, good human relationship skills, integrity, honesty, and the ability to work under pressure to accomplish work tasks within assigned periods.
• Good communication skills, Strong team player with high team spirit and positive attitude.
• Ability to deal with change.
• Ability to analyze and propose solutions to problems.
• Ability to work independently and as part of a group.
• Ability to work with ERP systems and Excel software.