Position Description

The Program Assistant (PA) provides a full range of administrative and programmatic
support to and is responsible for implementing assigned elements of IRI’s programs.
S/he closely monitors and analyzes political and economic developments in Jordan. S/he
also develops and maintains working relationships with stakeholders, beneficiaries and
contractors related to his/her portfolio. S/he coordinates logistics of assigned IRI events,
ensuring proper representation of IRI and its funder, facilitates travel logistics for IRI
staff and international/national consultants as needed, and writes internal program
activity reports.
 

Duties

Administration

• Oversee and approve all deliverables translated from external translators, in
consultation with senior program staff. Periodically verbally translate for IRI
expatriate staff or trainers and translate program documents from Arabic to
English and vice versa.
• Translate at meetings and activities as needed.
• Provide management with routine program status updates, highlighting issues
that need attention, noting progress in internal weekly reports and other
tracking documents as assigned.
• Reconcile all program and travel expenses on time; keep detailed records of IRI
expenditures based on IRI regulations and guidance from the operations team.
• Submit accurate timesheets on time.
 

Program and Financial Management
• Implement work plans to meet program objectives, with oversight and direction
from the Program Manager (PM) or Senior Program Officer (SPO).
• Contribute to relevant procurement tools and resulting contracts and subawards.
 

Monitoring, Evaluation & Learning
• Document records of program results as per relevant monitoring and evaluation
guidance, including but not limited to stakeholder contact information, key
issues discussed and decisions made.
• Implement program monitoring and evaluation plans with direction from the
management team and PM.
• Participate in regular sessions with program teams on collaborative learning and
adaptive management.
• Contribute to IRI Jordan’s weekly programmatic and donor required reporting.

Relationship Management and Outreach
• Maintain and cultivate relationships with key IRI program stakeholders.
• Submit regular communications content, inclusive of program reporting,
analytical writing and social media content.