Job Title: Logistics Officer #743

Location: Zatari Camp

Job Summary:

The Logistics Officer is overall responsible for ensuring all logistics and procurement functions are properly set and reported in operation. He/she reports directly to the senior logistics and procurement officer and is responsible for the following key points in close coordination with the logistics coordinator and support to Zaatari and Azraq program staff.

To perform this job successfully, an individual must be able to perform each essential function without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

• Provide Logistical support to all programs in compliance with IMC’s standards and logistics procedures
• Oversee the handover, receiving and renovation of new sites in Azraq and Zaatari camps and assume the lead role in the transaction.
• The logistics officer shall handle all operations-related communications with the donor and the SRAD.
• Effective coordination of the supply and receiving of goods and services (support the programs and procurement teams)
• Prepare Entry / Exit permissions and coordinate with the SARD for approvals, in addition to any official letters related to the activities.
• Follow up and manage infrastructure and core operations contracts.
• Maintain and follow up on the periodic WOs and ensure a timely delivery of services and goods.
• Follow up on all camps' utilities and generate a monthly report (national power grid and diesel, power generators).
• Conduct the Market survey and logistics assessment when required.
• Support the logistics team by monitoring the agreements and contracts.
• Assist the program/project manager in planning and facilitating procurement and following up on work orders, tenders, and purchase orders in compliance with the procurement manual.
• Ensure all received PR for local procurement are approved and contain appropriate specifications.
• Ensure ethical and responsible sourcing in pre-procurement and supplier relationships.
• Oversee and perform field-related procurement as per IMC manual, including direct and micro purchases, negotiated procedure and sole source.
• Ensure all POs comply with IMC manual, any related regulations and with the correct terms and conditions.
• Ensure all procurement documentation, along with its audit trail, is submitted correctly to the finance department.
• Supporting the assets controller officer in managing the assets and inventory records by verifying the assets regularly and inserting the new items.
• Supporting the assets controller officer in the Assets annual verification process and mapping.
• Supporting the Warehouse team to ensure all the required documents (GIO, Waybill and releases) are available upon delivery and for permissions purposes.
• Support the warehouse manager in maintaining the warehouse facilities and utilities.
• Following up with the Amman security manager regarding all the security matters in the camp and area and managing the daily liaison with the SRAD in Zaatari and Azraq camps to issue security permissions for IMC vehicles and visitors.
• Perform other duties assigned by the line manager.
• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all-inclusive.

Minimum Requirements:

• Bachelor’s degree in Logistics, Business Management, Supply Chain, Engineering, or any other related field
• Proficient in computer applications. Especially with MS Word and Excel.
• Minimum years of experience: 3 years of logistics, procurement, supply chain, and warehousing.
• Minimum 1 year of experience with NGOs.
• Ability to work within a team structure or in isolation, flexible, and can cope with stressful workloads and working with limited resources.
• People skills, support delivery, employment law, results-driven, professionalism, organization and judgment, approachability, ability to form good relationships, effective organizational skills, teamwork skills, and interpersonal skills.

Child Safeguarding

International Medical Corps is committed to child safeguarding and expects all employees to strictly adhere to the values and principles of the International Medical Corps Child Safeguarding Policy.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

This job description is subject to periodic review and adjustment in order to achieve International Medical Corps goals in Jordan, and any changes to the job description will be discussed and agreed

“I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.