JOB DESCRIPTION – Finance Officer

Job Title                                             Finance Officer

Organisation                                      Johanniter-Unfall-Hilfe e.V. / Johanniter International Assistance

Job Location                                       Amman, Jordan (with frequent travel to Lebanon, Syria, and Palestine)

Job Responsibilities and Accountabilities

Overall job purpose

The Finance Officer is responsible for maintaining the accuracy, transparency, and compliance of all financial operations within the Regional Office and its field projects. This includes managing accounting records, budget monitoring, partner financial reporting, and ensuring that all financial transactions adhere to both Johanniter and donor regulations.

Reporting lines

Reporting to:                                                    Regional Finance, HR & Admin Manager (1^st line manager)

                                                                           Finance & HR Coordinator (2^nd line manager)

Supervising:                                                      N/A

Receives technical advice from:                      Regional Finance, HR & Admin Manager & Finance & Compliance Manager

Gives technical advice to:                               N/A

Standing in for:                                                 N/A

Replaced by:                                                     Regional Finance, HR & Admin Manager

Tasks:

Strategy and Vision

• actively supports the values of Johanniter and shapes his/her work according to these values
• contributes to the development and implementation of the global strategy of Johanniter International Assistance in his/her area of responsibility
• supports the implementation of the country strategy in his/her area of responsibility in line with the global JIA strategy

Leadership

• actively lives the Johanniter’s leadership principles by fostering trust, embracing diversity, communicating openly, supporting wellbeing, and taking responsibility to contribute to a positive, inclusive, and adaptable work environment.
• this is reflected in the day-to-day activities in line with the Code of Conduct and related policies to achieve our goals

Financial Management and Reporting  

• ensures that all financial transactions are properly recorded, classified, and documented in accordance with Johanniter’s accounting standards and donor requirements
• maintains updated and accurate financial records in both Excel and the Sun System, ensuring proper coding and allocation to budget lines and cost centres
• prepares monthly financial reports, bank reconciliations, and cashbook updates, ensuring timely submission to the Finance & Compliance Manager
• supports the preparation of financial reports to donors and internal management, ensuring compliance with contractual and reporting standards
• reviews partner financial reports and supporting documentation to ensure accuracy, completeness, and adherence to donor and Johanniter guidelines
• participates in the preparation of annual budgets, financial forecasts, and revisions in collaboration with the Regional Finance/Admin & HR Manager and program teams

Budget Control and Compliance

• monitors project expenditures and supports program teams in tracking spending against approved budgets
• identifies and flags potential under- or over-spending early, providing timely feedback to management for corrective action
• assists in conducting financial monitoring visits to partners, ensuring proper use of funds and compliance with financial procedures
• ensures that all procurements and payments adhere to Johanniter’s financial and procurement policies
• supports audit preparations by ensuring completeness and proper filing of financial documentation

Partner Support and Capacity Building

• provides technical support to implementing partners on financial reporting, budgeting, and compliance with Johanniter’s financial standards
• conducts regular financial monitoring and capacity assessments of partners
• supports the review and verification of partner expenditure reports and ensure timely liquidation of advances

Coordination and Administration

• works closely with program and logistics teams to ensure smooth coordination between financial and operational processes
• supports internal financial systems improvement and contributes to efficiency initiatives
• maintains confidentiality of all financial data and upholds the highest standards of integrity

Safeguarding and Code of Conduct

• promotes Johanniter’s Code of Conduct and safeguarding principles, ensuring that all financial practices adhere to ethical standards.
• takse responsibility for reporting any suspicion or incident of misconduct or exploitation encountered in the course of duty

Other Duties

• supports the Regional Finance & HR Manager and the Finance & Compliance Manager in audits, donor verifications, and financial reviews

Person Specification

Professional Qualification and Experience:

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• At least three (3) years of experience in financial management or accounting within an NGO/INGO setting.
• Strong working knowledge of accounting software (SUN System experience preferred).
• Experience with donor reporting (e.g., ECHO, BMZ, GFFO, or similar institutional donors).
• Proven experience in budget monitoring, partner financial review, and audits.
• Proficiency in MS Excel and other MS Office applications

Skills

• Strong analytical and financial management skills.
• High attention to detail, accuracy, and compliance.
• Ability to work under pressure and meet tight deadlines.
• Excellent interpersonal and communication skills in English and Arabic.
• High level of integrity, discretion, and accountability.
• Jordanian nationality required.

Please note: This job description is subject to change and will be adapted according to operational requirements. In addition to the tasks listed above, the person holding the position is obligated to carry out individual assignments on instruction of the superior person, which by their nature belong to their activity or result from operational necessities. The person holding the position carries out work which, because of its infrequent occurrence, is not included in the job description but which, by its nature, belongs to the position.

It is Johanniter’s responsibility to create an environment built on integrity, respect and accountability, in which all staff and volunteers are comfortable to work and feel safe. We have a zero tolerance policy when people cause harm to others. Those who misbehave or are complicit will be held accountable for harmful actions. It is the employee’s responsibility to promote appropriate behaviour and to report infringements that could potentially harm those in our organisation’s care and damage the reputation of Johanniter. Those who raise complaints or concerns will be appropriately protected and respected.

Date:                                                   Date:                                                   Date:                    

____________                                   _____________                 ____________

Line Manager                                    Employee                             Country Director

Salary Group AVR DWBO Annex Johanniter: 05