Job Description

Job Title:

Procurement assistant

Program/Unit:

Procurement

Location:

Amman

Reporting Line:

Regional Procurement Manager

Position Type:

Full-Time - Fixed Term contract for one year

Job Description

Summary:

The Procurement Assistant supports procurement planning, supplier management, and compliance processes. Responsibilities include coordinating logistics, tracking vendor payments, and assisting in supplier negotiations. The role involves preparing purchase orders, managing procurement documentation, conducting market research, and maintaining accurate records. Additionally, the assistant helps with vendor evaluations, contract tracking, and VAT exemption processing. They also provide administrative support, write meeting minutes, and assist in procurement-related reporting and process optimization.

Responsibilities and Tasks:

• Assist in the development and execution of procurement planning and strategic initiatives to align with organizational objectives.
• Cultivate and maintain strong, mutually beneficial relationships with suppliers to ensure reliability and consistency in service delivery.
• Support compliance efforts and auditing processes to ensure procurement activities adhere to legal and organizational standards.
• Coordinate logistics and monitor delivery timelines to ensure timely and efficient procurement operations.
• Contribute to process optimization initiatives, assisting in the preparation of detailed reports for performance analysis and continuous improvement.
• Assist in supplier negotiations, working to secure favorable terms and conditions that meet both cost and quality requirements.
• Facilitate training and knowledge sharing for new staff members, ensuring they are well-equipped to adhere to procurement procedures and organizational standards.
• Monitor and track vendor payments, ensuring timely processing and compliance with contractual payment terms.
• Provide comprehensive administrative support for procurement documentation, ensuring accuracy and proper record-keeping for auditing and compliance purposes.
• Gather and organize invoices, tax documents, and other supporting paperwork for finance submissions, ensuring completeness and accuracy.

Qualifications:

• Bachelor’s degree in business administration, Supply Chain Management, or a related field.
• 2 years of experience in procurement, logistics management, or related experience.
• Ability to build and maintain relationships with suppliers and stakeholders.
• Strong analytical and forecasting abilities.
• Excellent communication and presentation skills.