Secretary Jobs in Jordan 2026 - Apply now

0 to 0 years Target Jordan

سكرتارية

On-site - Jordan 26 July 2026

اعلان مدرسة بحاجة الى سكرتاريا حسب الشروط التالية: -Â Â بكالوريوس جامعي تخصص سكرتاريا او ادارة اعمال او تخصص ذات صلة -Â Â خبرة من سنة الى ثلاث سنوات -Â Â اجاده في استخدام برامج (Microsoft office -word-excel and outlook - AI) -Â Â القدرة على تحمل ضغط العمل -Â Â يفضل من مناطق جبل التاج والنزهة -Â Â ان لا يزيد العمر عن 30 عاما -Â Â آخر موعد لتقديم الطلبات يوم الخميس الموافق 30/7/2026 Â لتقديم طلبات التوظيف على البريد الالكتروني التالي: <a href="mailto:info@khalilalrahman.net">info@khalilalrahman.net</a>

Full Time 1 to 1 years Tanqeeb.com

سكرتارية

On-site - Jordan - Irbid 1 July 2026

Construction & Real Estate

0 to 0 years Target Jordan

سكرتارية ومراسلة تجارية

On-site - Jordan 1 July 2026

شركة تصنيع عبوات بلاستيكية – ماركا الشمالية تعلن الشركة عن حاجتها لتعيين سكرتاريا ومراسلة تجارية بخبره لا تقل عن سنتين. المتطلبات: - خبرة في السكرتاريا أو الأعمال المكتبية - إجادة استخدام الكمبيوتر - مهارات تواصل جيدة الموقع: ماركا- حي المزارع - شارع المرابطون - مبنى رقم 28 للتقديم: التواصل عبر الواتس فقط 0790920039

Full Time 2 to 3 years Tanqeeb.com

مطلوب سكرتيرة

On-site - Jordan - Amman 12 July 2026

Healthcare & Medical

0 to 0 years Target Jordan

مساعد فني صيانة كهرو ميكانيك

On-site - Jordan 26 July 2026

مطلوب فورا للعمل لدى شركة صناعيه في عمان: مساعد فني صيانة كهرو ميكانيك ماكينات صناعيه (خبره سابقه في صيانة الآلات الصناعية) نجارين بخبرة قوية مساعد فني الات محوسبه CNC (حاصل على شهادة دورة الات محوسبه) مساعد فني تركيب اثاث بخبره مساعدين حداد ولحام CO2 بخبره سنه الى 3 سنوات العمر فوق 18 سنه/ حسن السيرة والسلوك/ اردني او ابناء اردنيات ضمان اجتماعي /مواصلات مؤمنه الى رغدان وعمان الشرقيه ومادبا/ عمل اضافي/ الدوام من السبت الى الخميس من الساعه 7:30 الى 4:00 عصراً يرجى الاتصال على الرقم 0799120979 او الحضور الى المصنع و الكائن في منطقة اليادودة شارع مادبا بعد حديقة اليادودة للحيوانات ب 200 متر

Full Time 3 to 5 years Tanqeeb.com

مبيعات اثاث مكتبي

On-site - Jordan - Al Zarqa Thursday

Sales

مسئول مبيعات (محل أثاث مكتبي)نبحث عن مسئول مبيعات فى محل اثاث مكتبى يكون عن متابعه المبيعات والطلبيات    المهام:<ul><li>متابعة حركة المبيعات داخل المعرض</li><li>التعامل مع العملاء وتقديم المنتجات بشكل مناسب</li><li>متابعة الطلبيات من بداية الطلب حتى التسليم</li><li>التنسيق مع المخزن لضمان توافر المنتجات</li></ul>  المتطلبات:<ul><li>خبرة سابقة في المبيعات</li><li>مهارات تواصل جيدة مع العملاء</li><li> </li></ul>

Full Time 5 to 10 years Tanqeeb.com

مدير صيانة اجهزة مكتبية

On-site - Jordan - Amman Thursday

Telecom & Technology

<ul><li> </li></ul> اعلان توظيف: مدير صيانة أجهزة مكتبية (طابعات الكمبيوتر وماكنات  تصوير وmultifunction ) تعلن شركة تجارية رائدة ومتخصصة في مجال طابعات الكمبيوتر وماكنات التصويرعن رغبتها في ضم كفاءة عالية ومتميزة لشغل لوظيفة  "مدير صيانة أجهزة مكتبية "  المهام والمسؤوليات الرئيسية: *-الإشراف الكامل على قسم صيانة الأجهزة المكتبية (الطابعات وماكينات التصويرو multifunction) *-إدارة وتوجيه فريق الفنيين والمهندسين وتوزيع المهام اليومية وضمان جودة الأداء. *-وضع وتنفيذ خطط الصيانة الوقائية والدورية ومعالجة الأعطال الطارئة لدى العملاء. *-إدارة مخزون قطع الغيار والمستلزمات وإعداد طلبات التزويد بالتنسيق مع إدارة المشتريات. *-تقديم الدعم الفني المتقدم وحل المشكلات التقنية المعقدة. *-إعداد التقارير الدورية عن أداء قسم الصيانة وموظفيها  ومستويات رضا العملاء. المؤهلات والشروط المطلوبة: *  خبرة لا تقل عن 5 سنوات في نفس المجال المطلوب . *إتقان التحدث والكتابة باللغتين العربية والإنجليزية بظلاقة *شخصية قيادية قوية، مهارات ممتازة في التواصل وحل المشكلات، وقدرة عالية على إدارة فريق العمل وتحت الضغط *العمر لا يزيد عن 40 سنة  *ان يكون لديه إلمام كامل في استخدام الحاسوب ومهارات   micrososft office , wifi , ip address

0 to 0 years Target Jordan

مطلوب: اخصائي بيانات وصفية (Metadata Specialist)

On-site - Jordan 25 June 2026

مطلوب: اخصائي بيانات وصفية (Metadata Specialist) تعلن شركة متخصصة في حماية الحقوق الرقمية وإدارة الأصول الرقمية عن توفر شاغر وظيفي لأخصائي بيانات وصفية (Metadata Specialist). المتطلبات: -Â حاصل على درجة البكالوريوس في أحد تخصصات علوم الحاسوب، أو الإعلام الرقمي ووسائل التواصل الاجتماعي، أو اللغة الإنجليزية، أو أي تخصص ذي صلة. -Â إجادة اللغة الإنجليزية قراءةً وكتابةً ومحادثةً. -Â مهارات تحليلية ودقة عالية في التعامل مع البيانات. -Â سرعة التعلم والاهتمام بالتفاصيل. مميزات الوظيفة: -Â لا يشترط وجود خبرة طويلة. -Â توفير تدريب كامل على الأنظمة وقواعد البيانات. إذا كنت تتمتع بالدقة والتنظيم وتهتم بالعمل مع البيانات وقواعد المعلومات، نتطلع لاستقبال طلبك والانضمام إلى فريقنا. للمهتمين، يرجى إرسال السيرة الذاتية إلى البريد الإلكتروني التالي: <a href="mailto:hr.tv@outlook.com" target="_blank">hr.tv@outlook.com</a> مع كتابةÂ Metadata SpecialistÂ في عنوان الرسالة.

0 to 0 years Target Jordan

أخصائية تغذية

On-site - Jordan 6 July 2026

مطلوب اخصائية تغذية للعمل لدى مركز للاستشارات الغذائية في عمان أن تكون حاملة لشهادة البكالوريوس في تخصص التغذية والحميات تمتلك الخبرة على الاقل سنتين في نفس المجال يفضل ان تكون من سكان عمان الشرقية. للمهتمين الرجاء إرسال السيرة الذاتية على البريد الإلكتروني التالي: <a href="mailto:Hr.jobs@perfectfoodcenter.com">Hr.jobs@perfectfoodcenter.com</a>

0 to 0 years Target Jordan

أخصائية تغذية

On-site - Jordan 25 June 2026

مطلوب اخصائية تغذية للعمل لدى مركز للاستشارات الغذائية في عمان على أن تكون حاملة لشهادة البكالوريوس في تخصص التغذية والحميات تمتلك الخبرة على الاقل سنتين في نفس المجال يفضل ان تكون من سكان عمان الشرقية. للمهتمين، الرجاء إرسال السيرة الذاتية على البريد الإلكتروني التالي: <a href="mailto:Hr.jobs@perfectfoodcenter.com">Hr.jobs@perfectfoodcenter.com</a>

0 to 0 years Bayt

أخصائي / باحث مختبر بحث وتطوير (R&D Laboratory Specialist / Researcher)

On-site - Jordan 23 July 2026

Research & Development

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <div dir="rtl">  تعلن شركة البوتاس العربية ومن خلال عقد اتفاقية شراء خدمات عن حاجتها لتعيين أخصائي / باحث مختبر بحث وتطوير (R&D Laboratory Specialist / Researcher)، وفقاً للشروط والمؤهلات التالية:  المهام الرئيسية: <ul> <li >إجراء التجارب والدراسات البحثية وفق خطط العمل المعتمدة.</li> <li >تشغيل وصيانة الأجهزة المخبرية المتقدمة وضمان دقة النتائج.</li> <li >تحليل البيانات وإعداد التقارير العلمية والفنية.</li> <li >المساهمة في تطوير وتحسين منتجات وعمليات الشركة.</li> <li >الالتزام بمعايير الجودة والسلامة المهنية المعتمدة في المختبرات.</li> </ul> </div> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> Years of experience </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 5+ years </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> Degree </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

Temporary Employee 0 to 0 years Bayt

Senior Administrative Assistant

On-site - Jordan 26 June 2026

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Functions / Key Results Expected Administrative Support •Coordinate and manage the daily schedule and appointments of the Head of Country Office. •Liaise with government counterparts and stakeholders, coordinate and schedule meetings, and sustain strong professional relationships with them. •Provide administrative support for conferences, workshops and retreats. •Research and retrieve statistical data from internal and external sources. Prepare statistical charts, tables and reports by extracting and analyzing data from multiple sources. •Compile and organize information for periodic audits. •Follow up on deadlines, commitments and actions, coordinating the collation and submission of reports as required. •Manage petty cash transactions in accordance with established procedures. •Provide administrative and HR support, such as but not limited to recruitment coordination, interview scheduling and reporting, contract monitoring for consultants, maintenance of staffing databases, preparation of HR reports, and updating staff attendance records. Travel and Logistics •Process travel transactions (authorizations and claims) in the ERP system, including requests for visas, identity cards, and other documentation for personnel, UN officials and visitors, ensuring compliance with UN rules and regulations. •Provide information on air services, rates, and schedules for specific itineraries. •Process travel claims, purchase orders, payments, and contracts for travel-related activities. •Organize shipments and customs clearance arrangements, ensuring the preparation of all required documentation for UNOPS shipments (incoming and outgoing) and timely follow-up actions. •Prepare documentation for security clearances. •Arrange hotel reservations and organize airport pickups, hospitality, protocol, customs, and immigration support for visiting UN/ UNDP officials. •Ensure punctual delivery of official protocol certificates and coordinate with UN departments on documentation related to visas, work permits, security requirements, and health clearances for international staff. •Coordinate with UN departments on import/export or transfer of goods for official purposes. •Provide accurate, up-to-date information to staff on required supporting documents for themselves and their dependents, including import/export or transfer requirements. Track the status of submitted documentation for staff and dependents through individual monitoring sheets, ensuring adherence to schedules. •Provide timely updates to individuals or units on administrative steps, project file status, and pending issues. Inventory and Facilities Management Support •Conduct physical inventory checks and prepare periodic inventory and asset reports. •Serve as custodian for office stationery suppliers, maintaining accurate stock lists, distributing supplies as needed, and keeping detailed distribution logs. •Conduct and report on surveys assessing office maintenance needs and client satisfaction. Knowledge Building and Sharing •Provide planning support for logistics, travel, inventory and facilities management-related training sessions and learning initiatives. •Participate in the delivery and facilitation of knowledge-sharing activities to build administrative, logistics, travel, inventory and facilities management capacity within the organization. </div><h2 class="h5">Skills</h2> <div data-jb-field="skills">Education Requirements Required •Secondary school (or equivalent) with 5 years of relevant experience OR •Bachelor’s degree (or equivalent) in business administration, languages, or any related fields with 1 year of relevant experience is required. Desired •A globally or nationally recognized professional certificate in Administration is desired. Experience Requirements Required •Relevant experience is work in administration, logistics, operations or related areas. •Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required. Desired •Experience of working in multicultural environments or UN system organizations in a developing country is desired. •Experience in development or humanitarian contexts is desired. Language Requirements LanguageProficiency LevelRequirement English Fluent Required Arabic Fluent Required Additional Information •UNOPS does not accept unsolicited resumes. •UNOPS will at no stage of the recruitment process request candidates to make payments of any kind. •Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. •Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments. •UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities. •UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities. •We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation. •UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes. </div>

Full Time 0 to 5 years Tanqeeb.com

Secretary

On-site - Jordan - Amman 28 July 2026

Administration

We're Hiring – Female SecretaryA prestigious learning center in Khalda is looking for a motivated and professional Female Secretary to join our team.Requirements<ul><li>Professional appearance and excellent personal presentation.</li><li>Fluent in both Arabic and English.</li><li>Excellent communication skills and the ability to interact professionally with students, parents, and staff.</li><li>Experience managing social media platforms, including Instagram and Facebook, and handling online advertisements and promotional content.</li><li>Good computer skills and proficiency in Microsoft Office applications.</li><li>Strong organizational skills, attention to detail, and the ability to multitask.</li><li>Previous experience in a similar position is preferred.</li></ul>Key Responsibilities<ul><li>Welcoming students and parents and providing professional assistance.</li><li>Answering phone calls, emails, and social media inquiries.</li><li>Managing schedules, records, and administrative tasks.</li><li>Handling the learning center’s social media accounts and supporting marketing activities.</li><li>Performing daily office and secretarial duties.</li></ul>

0 to 0 years Naukri Gulf

Secretary

On-site - Jordan - Amman 16 July 2026

Human Resources

<section>Job DescriptionRoles & Responsibilities<div class="paragraph">We are looking for a highly organized and proactive Secretary to support our management team with daily administrative and secretarial tasks. The ideal candidate will have strong organizational skills, the ability to multitask effectively, and a professional approach to handling correspondence, scheduling, and office coordination.Responsibilities:<ul><li>Provide administrative and secretarial support to the manager.</li><li>Follow up on tasks, meetings, and deadlines to ensure timely completion.</li><li>Manage correspondence, emails, and documentation.</li><li>Organize schedules, appointments, and meetings.</li><li>Perform daily administrative duties and maintain accurate records.</li><li>Coordinate with internal departments and external parties as needed.</li></ul></div></section><section>Desired Candidate Profile<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>1-3 years of experience in a secretarial or administrative role.</li><li>Business background is preferred.</li><li>Strong English reading, writing, and comprehension skills (spoken English should be at least acceptable).</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office applications.</li><li>Resides close to the company location.</li></ul></section>

Full Time 0 to 0 years Bayt

Secretary

On-site - Jordan 2 June 2026

Human Resources

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About Steady SolutionsSteady Solutions is a leading regional provider of Operations & Maintenance services, ERP systems, Hospital Information Systems (HIS), and customized software solutions. We are committed to delivering innovative, high-quality solutions that help organizations improve efficiency and achieve operational excellence.Job SummaryWe are seeking a professional, organized, and detail-oriented Secretary to join our team. The ideal candidate will provide administrative support, coordinate daily office activities, assist with proposal preparation, support basic HR functions, and handle invoice entry and documentation.Key Responsibilities<ul><li>Answer and direct phone calls professionally.</li><li>Manage schedules, appointments, and meeting arrangements.</li><li>Prepare, format, and follow up on business proposals and quotations.</li><li>Handle incoming and outgoing emails and official correspondence.</li><li>Maintain organized filing systems and company records.</li><li>Welcome visitors and assist with their inquiries.</li><li>Enter and maintain invoices and related financial documentation accurately.</li><li>Assist with basic HR tasks, including employee records, onboarding documentation, attendance tracking, and administrative HR support.</li><li>Coordinate office supplies and administrative requirements.</li><li>Provide general administrative support to management and staff.</li></ul> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills">Qualifications<ul><li>Previous experience in a secretarial, administrative, or office support role.</li><li>Strong written and verbal communication skills in Arabic and English.</li><li>Good proposal writing and document formatting skills.</li><li>Proficiency in Microsoft Office applications, especially Word and Excel.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to manage multiple tasks and meet deadlines.</li><li>Bachelor's degree in Business Administration or a related field is preferred</li></ul> </div>

0 to 0 years Bayt

Secretary

On-site - Jordan 1 June 2026

Administration

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> We are looking for a highly organized, professional, and proactive Secretary to join our Corporate Banking team at Jordan Kuwait Bank, reporting directly to the Head of Corporate Banking. This role is ideal for a dynamic candidate who thrives in a fast-paced banking environment and possesses strong communication, coordination, and administrative skills. Key Responsibilities: <ul> <li>Manage the calendar, meetings, and appointments of the Head of Corporate Banking.</li> <li>Coordinate internal and external communications professionally and confidentially.</li> <li>Prepare meeting minutes, reports, presentations, and official correspondence.</li> <li>Follow up on action items and ensure timely coordination with different departments.</li> <li>Maintain proper filing systems and handle sensitive documents with high confidentiality.</li> <li>Support the Corporate Banking team in daily administrative and operational tasks.</li> </ul> Qualifications & Requirements: <ul> <li>Bachelor’s degree in business administration, Banking & Finance, or any related field.</li> <li>Experience in administrative or secretarial roles, preferably within the banking sector.</li> <li>Excellent communication skills in both Arabic and English.</li> <li>Strong proficiency in Microsoft Office applications.</li> <li>High attention to detail, professionalism, and multitasking abilities.</li> <li>Strong interpersonal and organizational skills.</li> </ul> Why Join Us? <ul> <li>Opportunity to work closely with senior management.</li> <li>Professional and collaborative work environment.</li> <li>Career growth and development opportunities within the banking sector.</li> </ul> We are an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, national origin, or disability status, and we work together to promote a safe and healthy working environment. </div>

0 to 0 years Akhtaboot

Medical Secretary

On-site - Jordan - Amman 2 June 2026

Healthcare & Medical

RECRUITMENT NOTICE                                                                                 INTERNAL & EXTERNAL                                     The French section of Médecins Sans Frontières is recruiting for its project in Amman                                                                                      Medical Secretary                                                                                                                                                                  Full time contract CONTEXT Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed, or political affiliation. For more information, visit our Arabic website, www.msf-me.org. Médecins Sans Frontières is running a reconstructive surgery program in Amman, which opened in 2006, is giving access to reconstructive surgery (orthopedic, plastic, and maxillo-facial) to war-wounded people providing comprehensive health care, MSF aims at identifying and referring patients from neighboring countries (Iraq, Yemen, Syria, and other countries with conflicts) then ensuring their medical follow-up after discharge. Médecins Sans Frontières Reconstructive Surgery in Amman are seeking a (1) Medical Secretary – Full time contract. DIMENSION OF POST Reconstructive Surgery Hospital with an average of 550 admissions per year, over 1000 surgeries annually, 72 surgical beds and 126 rehabilitation beds, 2 OTs for orthopedic, maxillo-facial and plastic reconstructive surgeries, OPD with an average 550 consultations / month, physiotherapy and psychosocial department, and Antimicrobial Resistance activity (Stewardship, IPC and Micro laboratory) within the hospital. MAIN PRUPOSE The secretary provides administrative, organizational, and communication support to both the Hospital Director and the Quality Referent.  The position ensures smooth coordination of meetings, documentation, reporting, internal communication, and follow-up of operational, medical and quality-related activities. Carrying out medical data collection and entry activities into the mission database recording all relevant clinical and demographic data on patients and ensuring data quality/reliability, according to MSF protocols and maintaining confidentiality while producing the appropriate, updated documents for the medical team in order to support decision making processes.  The role requires strong organizational skills, confidentiality, flexibility, and the ability to manage priorities across two departments. ACCOUNTABILITIES QUALITY: The secretary is working under the supervision of the Quality Referent during his/her dedicated time (50%). <div>Mission & tasks

0 to 0 years Naukri Gulf

Administrative Assistant

On-site - Jordan - Amman 2 June 2026

Human Resources

<section>Job DescriptionRoles & Responsibilities<div class="paragraph"> Responsibilities <ul> <li>Provide day-to-day administrative support to ensure smooth office operations and effective coordination across teams.</li> <li>Manage office records, filing systems, and administrative documentation while maintaining accuracy and confidentiality.</li> <li>Coordinate meetings, appointments, and calendars for internal teams and management when required.</li> <li>Prepare letters, memos, reports, and general administrative correspondence.</li> <li>Support office procurement activities and maintain office supplies and inventory records.</li> <li>Coordinate travel arrangements, accommodation bookings, and logistics for employees and visitors when needed.</li> <li>Follow up on administrative requests and ensure timely completion of assigned tasks.</li> <li>Coordinate with vendors, service providers, and external stakeholders regarding office-related requirements.</li> <li>Support the organization of meetings, workshops, and events, including logistics and administrative arrangements.</li> <li>Maintain and update administrative databases, trackers, and office records.</li> <li>Support the implementation of administrative policies, procedures, and internal office guidelines.</li> <li>Assist different departments with administrative requirements and ensure smooth communication between teams.</li> <li>Handle incoming correspondence, phone calls, and office inquiries professionally.</li> <li>Support administrative process improvements to enhance office efficiency and workflow.</li> </ul> Qualifications <ul> <li>Bachelor s degree in Business Administration or a related field.</li> <li>Minimum of 3 7 years of experience in an administrative role.</li> <li>Previous experience in NGOs or international organizations is preferred.</li> <li>Strong command of Arabic and English, both written and verbal.</li> <li>Proficiency in Microsoft Office Suite.</li> <li>Ability to manage multiple priorities in a dynamic work environment.</li> <li>Strong organizational skills with high attention to detail.</li> <li>Professional communication and stakeholder coordination skills.</li> <li>Ability to maintain confidentiality and handle sensitive information professionally.</li> </ul> <div> Required Skills <ul> <li>Office Administration</li> <li>Vendor Management</li> <li>Teamwork</li> <li>Time Management</li> <li>Attention to Detail </li> <li>Microsoft Office</li> <li>Documentation and Record-Keeping</li> </ul> </div> <div> Job Details <ul> <li> Location Amman - Jordan </li> <li>Industry Administration & Customer Services </li> <li> Job Type Full-Time </li> <li> Degree Bachelor </li> <li>Experience 3 7 </li> <li>Nationality Unspecified </li> </ul> </div> Login to Apply </div></section>

0 to 0 years Bayt

Administrative Assistant G5

On-site - Jordan 22 May 2026

Administration

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Tiered Approach In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby: <ul> <li>Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.</li> <li>Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments</li> <li>Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers</li> <li>Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates</li> </ul> Background UNDP’s Country Programme supports Jordan’s efforts in further developing a more inclusive and resilient nation to deliver on national priorities and commitments to the 2030 Agenda. The Jordan Country Office Programme is focused on the following Unit Priorities: Inclusive Growth and Sustainable Livelihoods, Environment, Renewable Energy and Climate change, SDG impact, Governance and Peace (including PVE and Social Cohesion). The Country Office is trying to address the main development challenges, mainly the shortage of water and energy resources, climate change, desertification, poverty, and unemployment, weak Financial Literacy, weak women's contribution to the labor market and in decision-making positions, weak youth empowerment, high refugees’ presence within host communities, weak decentralized government, violent extremism, weak institutional capacities at national and local levels, data availability challenges. The new 2023-2027 Country Programme Document (CPD) takes a Portfolio approach toward a more responsive and impactful programme. The CPD identified 3 portfolios: Prosperous and Productive people, Green and Safe future pathways, and Holistic and transformative systems and capacities. The Country Office has undertaken a Portfolio Initiation exercise (PIF) as a learning experience towards establishing portfolios and moving into the design of a new proposition that cuts across existing CO teams. The PIF is aimed at addressing the inconsistency between the Strategic Plan’s stated intent of “moving to portfolios” and the current practice driven by a projectized logic (and UNDP’s business model driven by that logic). The CO has 51 categorized projects, ideas, and prototypes, of which 15 projects cover Prosperous and Productive people, and 21 cover Green and Safe future pathways, contributing to 70% of the CO Programme. UNDP Jordan’s shift to portfolios is seen as a continuum; in other words, the CO will continue to deliver projects, but will increasingly plan, align & manage them as portfolios. The portfolio way of working allows UNDP to position itself as a go-to partner for developing new value propositions that are coherent with the scale & scope of complex, systemic issues. Position Purpose Under the guidance and supervision of the Administrative Analyst, the Administrative Assistant provides administrative and logistical support to office operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. This position plays a crucial role in maintaining efficient administrative functions that align with organizational goals and standards. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. This is a recognition of the interconnected nature of development risks & crises that the world is facing and that call for assembling multidisciplinary teams for an integrated & systemic response. Therefore, UNDP personnel are expected to work across issues, units, functions, teams and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration Duties and Responsibilities 1.)   Support administrative processes and procedures in accordance with UNDP operational rules and standard operating procedures. <ul> <li>Ensure full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies. </li> <li>Provide inputs to preparation of administrative team results-oriented workplans. </li> </ul> 2.) Effective implementation of the Travel and Events (T&E) Dashboard & Travel Management <ul> <li>Coordinate all travel-related matters with the travel agent. Coordinate administrative arrangements for official travel and missions., calculation of airfare, terminal expenses, daily subsistence allowance DSA for staff traveling on missions, etc. </li> <li>Provide guidance to the staff in relation to the travel request, travel claim submission, or creation. </li> <li>Prepare and manage events, including logistics and administrative support. </li> </ul> 3.)  Provide administrative support for operational monitoring and documentation of administrative expenditures <ul> <li>Extract, input, copy and file data from various sources. </li> <li>Review travel authorizations, documentation, and follow up on payments for vendors.</li> <li>Support the implementation of the cost recovery process. Prepare the invoices and support in submission of the cost recovery on the service portal.</li> <li>Support in the maintenance of the premises and follow up on Assets within the premises.</li> <li>Prepare and follow up on Common Services invoices and collection</li> </ul> 4.)  Provide appropriate and required administrative and logistical services to the Country Office, as assigned. <ul> <li>Arrange travel and hotel reservations, prepare travel authorizations. When requested, collect information for DSA, travel agencies and other administrative surveys. </li> <li> Maintain files and records relevant to office maintenance and for Administrative Unit. Check vehicle logs and prepare draft vehicle history reports and maintenance plans. </li> <li>Support arrangements of events (such as meetings, workshops, conferences, seminars, and training, including venue management, invitations, and support during the event). Provide administrative support to organization of conferences, workshops, retreats.</li> <li> Prepare routine correspondence, memoranda and reports in accordance with CO SOP.  </li> </ul> 5.)  Support knowledge building and sharing in the Country Office. <ul> <li>Help organize and participate in training for the operations/projects staff on administration. </li> <li>Provide sound contributions to knowledge networks and communities of practice. </li> </ul> The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. Supervisory/Managerial Responsibilities:  None Competencies Core :  Achieve Results LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements  Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility  LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible  Act with Determination  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination  Cross-Functional & Technical competencies  Thematic Area Name Definition Business Management Customer Satisfaction/Client Management <ul> <li>Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. </li> <li>Provide inputs to the development of customer service strategy. </li> <li>Look for ways to add value beyond clients' immediate requests. </li> <li>Ability to anticipate client's upcoming needs and concerns.</li> </ul> Administration & Operations  Documents and records management <ul> <li>Overall document (hard or electronic) management; registry and retention policy including storing and archiving</li> </ul> Administration & Operations  UN travel documents  <ul> <li>Knowledge of regulatory frameworks and processes related to UN travel documents; ability to facilitate the insurance of UN travel documents for UNDP and UN agencies; processing of visas, and ensure oversight and endorsement </li> </ul> Administration & Operations  Events management (including retreats, trainings and meetings) <ul> <li> Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.  </li> </ul> Required Skills and Experience Education: <ul> <li>Secondary education is required.   </li> <li>University Degree (bachelor´s degree) in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.</li> </ul> Experience: <ul> <li>Minimum of 5 years (with secondary education) or 2 years (with bachelor’s degree) of relevant experience in administration or programme support services is required. </li> <li>UN Experience is desirable.</li> <li>Experience in travel web-based systems (such as Galileo) is desirable.</li> <li>Experience in travel and events management is required.</li> <li>Experience in the use of computers, office software (MS Word, Excel, etc.), database packages, and web-based management systems such as ERP is required. </li> <li>CIPS1 is desirable. </li> <li>Other Certifications in Administration and Procurement are desirable.</li> <li>Fluency in English and Arabic is required.</li> </ul> Equal opportunity As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.  UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all. Sexual harassment, exploitation, and abuse of authority UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.  Probation For all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period. Right to select multiple candidates UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Use of AI by candidates Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection Scam alert UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert. </div>

0 to 0 years Naukri Gulf

Administrative Assistant

On-site - Jordan - Jordan 20 May 2026

Human Resources

<section>Job DescriptionRoles & Responsibilities<div class="paragraph">The main responsibilities of the AA include, but are not limited to: <ul> <li>Provide administrative support to the project and assist RCM with record-keeping and bookkeeping. Develop and maintain required administrative office systems</li> <li>Ensure office consumables are available and supplies are properly stocked</li> <li>Liaise with the local vendors to ensure services provided are satisfactory</li> <li>Prepare all necessary administrative forms for project-related items</li> <li>Oversee the purchase of office supplies and related items</li> <li>Maintain inventory tracker and oversees the maintenance of office equipment</li> <li>Oversee the vehicle logbook and ensure that the vehicle is properly maintained</li> <li>Maintain trackers and ensure the leave records are maintained in personal files</li> <li>Supervise the maintenance of the project s filing system</li> </ul></div></section><section>Desired Candidate ProfileProficiency in written and spoken English required; local language skills desirable <ul> <li>A Bachelor s degree in Accounting, Finance, or related field is required. Significant, directly related professional experience can substitute for education experience</li> <li>A minimum of 3 years of relevant experience in an equivalent position</li> <li>Prior international donor project experience is preferred</li> <li>Familiar with the MS world, outlook, PowerPoint, and MS Excel software</li> <li>Possess excellent organizational and multi-tasking skills</li> </ul></section>

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