Analysis of the socio-economic context
- Identify administrative partners
- Monitor the development of exchange rates and prices
Team management
- Work with administrators to define administrative personnel needs during the mission and recruit according to allocated resources and Solidarités International’s operational strategy
- Train and appraise the financial administrative team
- Coordinate, plan and supervise the activities of the financial administrative team
- Lead meetings for the financial administrative team
Financial, accounting and budgetary management
- Define the expenditure cycle and authorization thresholds and ensure compliance with the purchase validation cycle
- Consolidate the mission’s monthly closing accounts
- Verify the accounts before they are sent to headquarters
- Consolidate and check the Allocation boards
- Prepare, monitor and revise the mission’s financial programming
- Complete the consolidation of monthly Budget follow up and ensure that the mission remains financially stable
- Make connections between budgetary consumption and activity progress. Propose solutions if necessary
- Monitor the mission’s operating costs
- Train the mission’s senior staff in how to use the Budget Follow up
- Prepare and assist with possible audits or inspections
- Prepare and consolidate the financial sections of proposals
- Integrate the new donor contracts into the financial management of the mission’s projects, adhering to Solidarités International procedures
Administrative management of the mission
- Negotiate and draw up partnership contracts with local partners and ensure that they are followed and complied with
- Supervise paper and digital record-keeping, as well as ensuring the security of administrative documents
- Supervise the quarterly mailing of administrative archives to headquarters after validation of the Internal Control Department
- Select and contract a lawyer who will examine legal issues and limit any legal risks
Cash management
- Manage the cash flows between headquarters and the mission, and ensure that bases receive supplies
- Ensure that the cash box and coffers are well kept and that funds are secure at all bases
- Compile and monitor cash flow forecasts and forward them to headquarters
Reporting/communication
- Ensure regular financial reporting to headquarters, on a schedule defined by the administrative calendar
- Ensure that Solidarités International’s in-country registration is followed up
- Organize and run information and coordination meetings
- Produce financial reports that are in line with financial donors’ administrative procedures
- Establish and maintain relationships with the administrative authorities at the national level. Carry out constant judicial monitoring, keep up-to-date with local employment laws, check information collected with law firms and insert it into Solidarités International’s documentation
- Take part in meetings relating to administrative aspects, represent Solidarités International when asked/delegated to do so
- Act as a link between headquarters and the field for all matters relating to finance
Job Requirments:
- Finance, Business Administration
- Financial management skills (budgeting, monitoring and reporting)
- Accouting skills including usage of softwares
- Advance excel skills
- Great communication, time management, team management
- Autonomous, organized, ability to prioritize and to work under pressure
- Strong computer skills essential
Mission
Goal/purpose:
The finance coordinator will direct and coordinate all administrative, accounting and financial services associated with the mission.
As coordinator, he/she is responsible for guaranteeing the financial balance of the mission and for ensuring that all Solidarités International procedures, donor procedures and all laws of the country in which Solidarités International is intervening are respected.
He/she is the point of reference for the mission, and the link between headquarters and the mission for all matters relating to management, accounting and budget monitoring