The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

BACKGROUND:

In 2007, the IRC began providing humanitarian assistance to vulnerable and crisis-affected people in Jordan in response to an influx of Iraqi refugees and the strain on host communities. Following the eruption of the Syrian war in 2011, hundreds of thousands of refugees crossed into Jordan. The ongoing insecurity in Syria and the growing needs of refugees have strained Jordan’s resources and infrastructure and exacerbated pre-existing issues like water scarcity and high unemployment.

As resources become more limited, refugees and host communities have fewer economic opportunities and become more vulnerable. The IRC’s strategy for Jordan shows our commitment to improving the safety, health, education, and economic well-being of people affected by conflict, in camp-based (Za’atari camp) refugees and urban-based refugees as well as vulnerable Jordanian host community, in coordination with the humanitarian community and the Government of Jordan. Simultaneously, IRC in Jordan is pivoting to a more long-term resilience/development programming responding to the context in Jordan and the worsening vulnerabilities faced by refugees and vulnerable Jordanians.

JOB OVERVIEW/SUMMARY:

The HR Assistant is responsible for day-to-day HR & administrative requirements, functions and assisting the HR Team in all related HR & Admin functions.

Specific Responsibilities:

Support the daily operations of HR functions and duties, contributing to the overall efficiency of the department.

Organize and maintain both digital and physical HR documents, ensuring they are easily accessible and up to date for current staff and leavers.

Update and maintain employee records, including personnel files, onboarding documents, and compliance paperwork.

Maintain the master sheet with all the employees’ information to ensure accurate data for current employees and leavers.

Provide information and assistance to staff and supervisors on human resources and work-related matters.

Ensure that staff records on HR systems and the HR portal are up to date.

Support recruitment efforts by scheduling interviews, communicating with candidates, and preparing necessary documentation.

Reorganize the recruitment folder and ensure all the recruitment documents are maintained in accordance with the recruitment process.

Assist in the onboarding process for new hires, including preparing welcome materials and ensuring all paperwork is completed.

Contribute to special HR projects and initiatives as needed and support in improving processes and workflows.

Perform other job-related tasks as requested by the supervisor.

KEY WORKING RELATIONSHIPS:

Position reports to: Senior HR Coordinator

Position directly supervises: none

Indirect Reporting: none

Other internal: All field staff – Amman-Field HR based Staff.

Other external: Relevant stakeholders, both government and INGOs.

Skills

Minimum Qualifications:

REQUIREMENTS:

Bachelor’s degree in human resources, Business Administration, or related field

Minimum one year of experience in Human Resources Management.

Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity.

Team work skills.

Proficiency in MS Word, Excel, Outlook and PowerPoint is required.

Fluency in Arabic and English.