Liaison Officer – Part time

CONTEXT

Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation. Médecins Sans Frontières is seeking a Liaison Officer for its Protocol Office in Amman.

SCOPE OF RESPONSIBILITIES

•             As per the Head of Protocol Office guidance, ensure that all MSF staff and their dependents have applied and obtained on time visa, residency, travel or working permits in the country according to needs, and keep information on legal, administrative procedures.

•             Initiate and follow-up the procedures before local authorities that MSF need in order to import goods from any country, and assist the MSF in following these procedures, in cooperation with the HoPO.

•             Follow up clearance of MSF cargos, keep the PO and MSFinformed about any possible planned or extraordinary needs.

•             Prepare, draft, and review correspondences, letters, requests, and applications for local authorities and stakeholders.

•             Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the PO and the MSF.

•             Ensure, together with the HoPO and the relevant MSF section  that all MSF activities are running lawfully and in full compliance with the Host Country Agreement (HCA) in all administrative or customs related issues, and keep the HoPO informed about any possible risks or problems.

•             Identify key/ new trends or changes of semi/ governmental/ administrative procedures and share with the HoPO.

•             Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing MSF principles and values at all levels.

•             Keep all documentation and files updated, properly filed and easily accessible for the internal users.

•             Update the PO archives, ensure all documents are properly scanned and filed.

Context Specific Accountabilities:

•             Initiate and follow up on the working/travel (visas)/residence permits, clearances and exemptions applications before the relevant local authorities

•             Authenticate requests, correspondences, letters, permits, and licenses  from relevant local authorities.

•             Accompany the PO team, and expatriates from MFS team as advised by the HoPO. Submit and follow-up on applications before local authorities, and embassies, and collect the mail on daily basis or as advised by the HoPO.

•             Carry out daily routines at respective Ministries and public authorities (MoI, MoL, MoFA, MoSD, police stations, municipalities, embassies, etc).

•             Perform other duties as required by the HoPO.

PROFILE

               Education          University degree . Administration or communication related studies desirable.

               Experience

                             •               Essential previous experience (as Liaison Officer) of at least two years in related relevant positions, in MSF or other NGOs.

                               •              Valid driver’s license with a safe driving record.

                               •              Knowledge of driving rules and regulations, chauffeur protocol and courtesies, and local roads and conditions.

                              •               Skills in minor vehicle repairs.

               Languages                       Arabic – English

               Knowledge        •             Very good writing/typing skills.

                                                 •            Essential computer literacy (word, excel and internet)

               Competencies •            Results L1

                                                  •           Teamwork L1

                                                  •           Flexibility L1

                                                  •           Commitment L1

                                                  •           Service L1

                                               •              Stress Management L2

                                               •              Accountability

                                               •              Strategic/ analytical thinking

WORK LOCATION:        Amman, Shmeisani – Jordan

Work time :                      9:00 Am – 1:00 PM

CONTRACT:      3 months – Part-time 50% renewable according to needs.

Interested applicants should submit their application in English containing

•             Curriculum Vitae

•             Covering Letter explaining their motivation and describing their qualification for the position.

•             No later than the 15/11/2024 in Akhtaboot website

Only complete applications and candidates meeting the requirements will be called for a technical test/interviews

Notice: No monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the recruitment process.  MSF reserves the right to refuse hiring of a candidate having benefitted from such acts. All illicit demands of these types may be pursued through the judicial system.