Adherence with Acted’s greening policy:

ACTED’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each ACTED employee will adhere to these principles through key green programming responsibilities:

• Contribute towards the adherence and development of the greening strategy plan.
• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles
• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes

Adherence with Acted’s pseah policy:

The logistics volunteer has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The logistics volunteer has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to ACTED’s procedures. The logistics volunteer carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.  

Key roles and responsibilities:

Under the authority of the Country Senior Compliance and Transparency Officer, the Transparency and

Compliance Volunteer facilitates the implementation of ACTED’s compliance process in the relevant country.

She/He should comply and ensure compliance to the audit code of conduct.

1. Facilitate the implementation of the ACTED standard guidelines and Finance, Logistics, Admin, Transparency and Security – FLATS - System in the country

a) Follow-up of the Compliance process at base level by ensuring the monthly flow of documentation from the Area

to the Capital office;

b) Participate in Implementing Partner - IP - due diligence for all IP prior to their engagement;

c) Follow-up of the compliance process at implementing partner level by ensuring the monthly flow of documentation

from the implementing partner to the Capital office;

d) Support the Country Senior Compliance and Transparency Officer/participate in compiling and filing all project related financial, logistics, administrative, HR, and programme information in the designated project Compliance folder.

e) Support the Country Senior Compliance and Transparency Officer in identifying the compliance issues by filling the compliance checklists

f) Link with the other departments and share the compliance issues identified and the action plan to mitigate the risk

g) Contribute to the follow-up of the action plan

h) Contribute to the Monthly Compliance Report and the Audit report.

i) Perform Market surveys upon the request of the Country Senior Compliance and Transparency Officer.

2. Participate in the external audit preparation and the due diligences

a) Contribute to the preparation of external audits and due diligences in close collaboration with the HQ Audit

Department;

b) Assist in Issuing draft of the External Audit preparation and ensure the update of Project, FLAT & External Audit

Follow-up.

c) Assist in drafting ACTED Management responses to the audit report, to be reviewed by the Country Senior Compliance and Transparency Officer or the Country Director first and then by the HQ Audit Department. Follow-up the reception of the signed audit report;

d) Contribute to the update of the External Audit Recommendations follow up and to the implementation

of the recommendations from external audits.

3. Contribute to the implementation of the approved national internal audit plan a) Facilitate the drafting of

the Terms of reference

a) Participate to internal audit missions and conduct checks based on the internal audit checklists

b) Provide a drafted audit report and action plan

c) Facilitate the recommendation follow-up

4. Training sessions / lessons learn / best practices

4.1. Capacity building and Training

a) During the audit mission, when a gap in know-how or a need for clarifications are identified, provide practical

training on specific areas of ACTED procedures.

4.2. Lessons learn

a) Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external

audits) among international and national staff;

b) Organize and facilitate learning events in order to capture best practices and lessons learnt when an

external/internal audit is done or as required;

c) Document and share the lessons learnt and best practices on time and ensure that the knowledge gained

contributes to the improvement of ATED’s compliance.

4.3. Team work

a) Participate in positive working environment and good team dynamics among Audit staff in the country;

b) Ensure that the Audit teams in the country retain all that is distinctive about ACTED including the organizations

values and beliefs, global identity, coherence and consistency, and independence and impartiality.

5. Other

a) Provide regular and timely updates on progress and challenges to supervisors and other team members;

b) Perform any other related activities as assigned by immediate supervisor

Skills

• Postgraduate diploma in Audit, Finance, International Relations, Business Administration, Law or in relation with the position;

• Ability to summarize, writing, communication and reporting skills;

• Analytical skills and ability to propose solutions to problems encountered;

• Demonstrate flexibility, dynamism and autonomy;

• Interest in international relief and development programmes;

• Good communication and writing skills in English.