JOB TITLE: Supply Chain Field Assistant

TEAM/PROGRAMME: Supply Chain

LOCATION: Amman & Camps

External representation and communications :Level (2)

-Regular contacts require the exchange of basic factual information to suppliers, beneficiaries or other partners

-Little impact on the reputation and performance of the organization

CHILD SAFEGUARDING: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

To deliver timely, effective and accountable Supply Chain support to Save the Children programmes Your support in the delivery of an effective Supply Chain function will play a key role in Save the Children programmes to increase impact and enable positive change for children.

SCOPE OF ROLE:

Reports to : Procurement and administration Team Leader

Staff directly reporting to this post: N/A

KEY AREAS OF Responsibility:

• Supporting Supply Chain Team: Assist the Supply Chain Team in the delivery of in-country supply activities, including relief distributions, and the maintenance and management of office equipment as part of the national supply chain team.
• Efficient Procurement: Ensure that program purchases are made in a timely and transparent manner, following Save the Children procurement policies and procedures to optimize quality and cost.
• Stock Management: Implement effective stock management and administration systems, continuously monitor stock levels, and provide advice on stocking and replenishment to meet project demands.
• Training and Development: Support and participate in the effective training of national staff responsible for the maintenance and efficient operation of procurement, communications, transport, security, and office infrastructure.
• Reporting and Documentation: Prepare a comprehensive monthly 'supply chain report' for the Supply Chain Manager, covering procurement, stock reporting, asset register updates, staff matters, and other pertinent information.
• Purchase Order Optimization: Prepare purchase orders based on the best quality and cost from suppliers.
• Documentation Maintenance: Maintain accurate and comprehensive documentation of all procurement activities.
• Flexible Crisis Response: Be prepared to adapt work practices and hours, collaborating with incoming surge teams during crises or emergencies.
• Proposal Support: Assist the Supply Chain Team in the proposal process by coordinating and helping identify technical logistics requirements.
• Stakeholder Engagement: Represent the principles and work of Save the Children to donors, United Nations, NGOs, INGOs, government entities, media, and other stakeholders as required.
• Policy Adherence: Ensure compliance with and promotion of all Save the Children Global policies, including Child Safeguarding, Whistleblowing, Fraud Prevention, and Health and Safety standards.
• Stock and Asset Reconciliation: Support the Supply Chain Team in the physical and reconciliation of stock and fixed assets on a quarterly and annual basis.
• Frequent Field Visits: Conduct regular visits to the Azraq and Zaatari camps to support the implementation of supply chain activities, monitor the distribution process, ensure stock management is maintained effectively, and provide on-site assistance to field teams as needed.

 General Responsibilities:

• Workload Flexibility: Be prepared to perform other related duties as assigned to ensure adequate workload coverage.
• Manager's Instructions: Follow any other job-related instructions and perform any other job-related duties as requested by your line manager.

SKILLS AND BEHAVIOURS (Our Values in Practice)

Accountability:

• Takes responsibility for decision-making and efficient resource management, and holds team and partners accountable for delivery of their responsibilities by delegating effectively, affording staff professional autonomy, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved;
• Creates a managerial environment across the Country Programme to lead, enable and maintain our culture of child safeguarding, achieving results together with children and role modelling Save the Children values.

Ambition:

• Sets ambitious and challenging goals for self and team, takes responsibility for own personal development, and encourages team to do the same;
• Engages and motivates others by widely sharing their personal vision for Save the Children;
• Future orientated, strategic and global thinker.

Collaboration:

• Builds and maintains effective relationships with team, colleagues, members, donors and partners;
• Values diversity as a source of competitive strength;

• Approachable, diplomatic, and supportive, with well-developed listening skills.

Creativity:

• Develops and encourages new and innovative solutions both on a personal level and by building and leading teams willing to take disciplined risks.

Integrity:

• Honesty, openness, and transparency;
• A strong commitment to Save the Children’s vision of a world in which every child attains the right to survival, protection, development, and participation.

QUALIFICATIONS AND EXPERIENCE

Essential:

• Two to three years of experience.
• University degree in a relevant discipline.
• Demonstrated experience of supply chain support, including procurement, warehousing and stock control, goods distribution, and transportation and vehicle fleet management in large international non-governmental organisation or other international relief/development body;
• Ability to support the development of personal security and evacuation procedures;
• Excellent planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;
• Strong communication, people management and interpersonal skills in English, with experience in leading multicultural, multi-location, values driven teams;
• Willingness to work and travel in often difficult and insecure environments;
• Commitment to Save the Children global policies and values.

** Qualified Males and Females are welcome to apply.