The Executive Assistant plays a crucial role in supporting the executive team within the telecommunications and software development industry. This position is designed for individuals who are organized, proactive, and possess excellent communication skills. The Executive Assistant will be responsible for managing schedules, coordinating meetings, and ensuring that the executive team is well-prepared for their engagements. This role requires a high level of discretion, as the Executive Assistant will often handle sensitive information and interact with high-level stakeholders.

Responsibilities:

1. Manage and maintain the executive's calendar, including scheduling meetings and appointments.
2. Prepare and organize documents, reports, and presentations for meetings.
3. Act as a liaison between the executive team and internal/external stakeholders.
4. Coordinate travel arrangements, including flights, accommodations, and itineraries.
5. Assist in the preparation of budgets and expense reports.
6. Conduct research and compile data to support executive decision-making.
7. Handle confidential information with integrity and professionalism.
8. Organize and maintain files and records for easy retrieval.
9. Support the executive team in project management and follow-up tasks.
10. . Participate in team meetings and contribute to strategic planning sessions.

Preferred Candidate:

1. Strong organizational skills with attention to detail.
2. Excellent verbal and written communication abilities.
3. Proficient in Microsoft Office Suite and other relevant software.
4. Ability to work independently and manage multiple tasks simultaneously.
5. Demonstrated problem-solving skills and adaptability.
6. Experience in the telecommunications or software development industry is a plus.
7. Professional demeanor and ability to maintain confidentiality.
8. Strong interpersonal skills and ability to work collaboratively.
9. Proactive attitude with a focus on continuous improvement.
10. Ability to thrive in a fast-paced environment.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Time management and organizational skills.
• Ability to handle confidential information with discretion.
• Familiarity with project management tools and software.
• Research and analytical skills.
• Basic financial acumen for budget management.
• Interpersonal skills for effective collaboration.