This is to announce that Amman delegation has a vacancy for a Freight Officer at the Transport Logistics Department in Amman, Jordan.
- Handles International Transport requests efficiently to meet needs in the field taking care of the costs, transit time, international and local regulations and geopolitical situation.
- In charge to purchase the most relevant transport (by Sea –Onshore and offshore-, Air, Rail, and Road) or organize a combination of different means of Transport, coordinate and follow up from the Request for Quotation to the delivery of good, invoicing process and file archiving.
- Can approve invoices up to 10’000 CHF (but must be in line with the local financial rules)
Geographical remit: Regional & Global
GENERAL DUTIES
- Be aware of the delegations’ objectives and activities
- Understand the three components of the Red Cross/Red Crescent Movement
- Apply the security rules at all times
- Respect and observe the staff regulations of the ICRC in Jordan.
- Respect and observe the ICRC’s Code of Conduct.
- The employee may be asked to perform other duties not covered in this job description as well as to provide support to other departments when and if necessary.
ACCOUNTABILITIES AND RESPONSIBILITIES
- Responds efficiently to all shipping requests from headquarters and the fields managing requisition orders for transport, cargo handling and storage of cargo shipments by air, sea and road in line with ICRC and international regulations.
- Purchases logistics services (transport, lifting, handling and transit storage) in line with the ICRC's procedures and financial rules; ensures approvals and records are carried out according to established criteria.
- Respond to requests for advice and assistance on transport matters from the ICRC Logistics Units within the region.
- Deals with emergency situations and respond to telephone calls out of normal office hours.
- Requests freight quotations for international air, sea & road freight consignments.
- Selects cost efficient and reliable mode of transportation, including the choice of forwarder, carrier that guarantee a safe and quick transportation.
- Negotiates with shipping companies on rates and special privileges such as extended “free time” on container demurrage at destination.
- Organizes tenders with selected and approved transporters, analyses them and establishes a selection table based on the criteria of cost efficiency, reliability and shortest delivery time.
- Keeps contact with the LSC warehouse, the manufacturer/supplier and the transporter to enable smooth coordination and cargo pick-up.
- Must also track shipments to ensure they arrive on time and that shipment and delivery processes adhere to any pertinent regulations. Shares information about shipping and receiving activities.
- Ensures that the required documentation is correctly established. Coordinates with the receiving end the sending of the documents and the timely release of the cargo.
- Follows up the invoicing, irregularities, delays and eventual claims in line with the ICRC procedures. Submits files to insurance company.
- Establishes proper shipping files allowing to track back freight and customs issues.
- Ability to review alternative options and select most effective and cost-efficient mode of transport in various contexts and circumstances.
Office Activities
Reporting
- Establishes weekly progress reports on status of shipments
- Updates JDE, Dimpex, Profile and other databases (Shipping instructions, Contacts list….)
Administration
- Establishes coherent transport files that fulfil the criteria to receive tax returns and to document transport activities.
- Ensures necessary administrative work is implemented on time (R/O and P/O procedures, financial forecast on transport, payment of invoices, etc.)
- Knows, applies and complies with all the administrative procedures linked to his/her work (financial time reporting, follow up on freight payments and eventual container deposits and demurrage) keeps the files up-to-date at all times.
- Keep updated JDE, ImpEx and Profile (Paperless).
Treatment of information
- Registers and treats information (freight quotations and privileged freight concessions) accurately and confidentially
- Maintains regular contacts with potential transporter/freight forwarder incl. transport associations and establishes minutes for proper follow-up
Support to the LSC and the LSC’s training center
- Be able to brief logistics staff leaving for field assignments, ICRC Logistics’ new comers and Transport Officer 1 about shipping rules and regulations.
Support to the Delegation
- Entertains a constructive dialogue with the client delegations and the LOG_TSP/GVA, informs on the status of consignments
- Makes a proper follow-up on documentary requirements and on the delivery status of the shipments
- Participates actively in the internal logistics meeting and informs accurately on the active files.
Support to Delegate in Charge
- Advises on freight issues, shares relevant information related to the pricing and eventual freight increases.
- Presents synthesis of problematic issues succinctly and accurately.
RELATIONSHIPS
Internal Relations
- Maintains a professional and constructive dialogue within the Supply Chain
- Liaise with LSCs, Headquarter, fields and other destination delegation. Dialog must be professional and supportive at any time.
External Relations
- Maintains a professional and constructive dialogue with external interlocutors such as freight forwarder, clearing agents, and authority involved in transportation (ports, border points, airport)
- Proposes new reliable partners in the field of freight forwarding and transportation for ultimate validations by Regional Transport Manager.
- Keeps always a breast of market developments by gathering information from external sources
- Adapts his/her behaviour to various interlocutors
- To adhere to existing working practices, methods, procedures, undertake relevant training and development activities and to respond positively to new and alternative systems.
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PROFESSIONAL EXPERIENCE AND EDUCATION REQUIRED
- University degree or professional school of similar degree
- 4 years’ work experience in a similar field
- Good command of written and spoken English
- Excellent computer skills
- Confirmed capacity to implement general ICRC procedures
- Analytical and methodical person
Standard function description:
- Handles medium to large logistical files independently
- Implements and runs logistics procedures
- Negotiates contractual matters with external interlocutors
Please note that:
- Submission deadline for applicants: 31st January 2026, taking into consideration, that Akhtaboot applicants, due to system capacity, need to apply before 31st January midnight.
- The position will be filled once we find the right candidate.
- The position is open for Jordanian nationals, and eligible dependents governed by Jordanian law.
- Only applications with a cover letter and resume in English will be considered.
- The salary range is between 1,725 – 2,041 Jordanian Dinar.
ICRC does not charge a fee or any favors at any stage of the recruitment process. if the candidate is asked for any fee or any service against our Code of Conduct, he/she must report to [اضغط هنا لمشاهدة البريد اﻹلكتروني] or http://icrc.integrityplatform.org/
Kindly be informed that ICRC manages recruitment through a third party and doesn’t keep files of applicants. However, after receiving/downloading applications, note that the ICRC will keep your application file for a year, after which it will be deleted. If you’d like us to delete your file before this, kindly let us know.