Job Description
Job Description
The Position
This role provides essential administration and logistics support to the META Lead, as detailed below and handle workload that may involve critical deadlines.
Responsibilities
Executive Support to META Lead
Coordinate visa & travel arrangements and accommodation requirements for meetings inside and outside the country
Manage and submit travel and routing activity expenses
Handle general management PO's from creation to invoicing and closing
Research and collect information
Assist with all budget activities, including accounting
Help implement new programs, procedures, methods, and systems
Responsible for preparation of confidential documents and reports
Manage Ad-hoc projects, if any, as directed
Travel and Logistics
Liaise with corporate travel agency for travel arrangements of team members & customers attending any event
Liaise with local embassies, consulates (whenever applicable)
Generate room listing
Coordinate with hotels, agencies, tour operators, and other relevant vendors
Indirect Procurement
Liaise with vendor/service provider to gather required information to setup vendor in SAP
Ensure all documentation and dealings with vendors are in accordance with compliance
Securing cost efficiencies by negotiating and obtaining preferential rates with suppliers
Handle full cycle of payment management with vendors (including scanning and submitting invoices for payments processing) and act as primary point of contact on event payment/expenses
Follow up on goods & services delivery status and close PO's in SAP.
Create payment request form (PRF) where PO is not required
General Administration
Filing and storage management
Ensure all documentation is as per compliance and audit standards.
Managing event budgets
Follow up with senior team members, other stakeholders, and other colleagues to support success of work
Anticipate and perform administrative duties to meet requirements and perform any other necessary support
Required Education, Experience and Skills
Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel
Experience processing Visa/Passport Applications
SAP experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as run reports within SAP
Ability to handle and prioritize a large number of simultaneous assignments
Event Planning/Coordination experience
Extraordinary attention to detail
Outstanding communication and people skills
Budget/Finance Management experience
5 to 10 years Executive Assistant experience
Minimum of (3) years administrative experience supporting Sr. Directors / Executives
Education – Graduate in any discipline
Language -Well versed in English
Secondary Job Description
Who We Are:
Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.
As an equal opportunity employer, we welcome applications from candidates with a diverse background. We are committed to creating an inclusive environment for all our applicants.
If you require reasonable accommodation(s) in completing an application, interviewing, or otherwise participating in the employee selection process, please email us at Search Firm Representatives Please Read Carefully
Organon LLC, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Annualized Salary Range
Annualized Salary Range (Global)
Annualized Salary Range (Canada)
Please Note: Pay ranges are specific to local market and therefore vary from country to country.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites
Flexible Work Arrangements:
Shift:
Valid Driving License:
Hazardous Material(s):
Number of Openings:
1
Requisition ID:R525564