Financial and budgetary management:

• Update the monthly budget follow up tool with the accountancy extraction and exchange rate and share with the Hubs.
• Consolidate the budget follow up tool for the mission
• In line with new projects approval, prepare formats of financial follow up (OFU, LFU, TFU, BFU) for the review of Finance Coordinator
• Cross check the spent and forecasted expenditures information recorded by the Hubs and request information to justify any variation month to month
• Prepare & share budget follow up analysis with Finance Coordinator prior to Hubs BFU meeting
• Ensure that global/master allocation board is updated after closure of monthly accountancy & share with the Hubs
• Ensure that global/master allocation board is updated after finalizing each final financial report for grants.
• Ensure that all new grants are updated in allocation board as soon as the grant is submitted to donor
• Participate to BFU meeting for Hubs & prepare meeting action plan with Finance Coordinator
• Conduct variance analysis and provide recommendations for budget optimization for the grants facing challenges with under & overspent.
• Prepare financial risk & share with Finance Coordinator for his/her validation
• Validate the mission’s accounts at the end of each month, following the Senior Accountant’s completion of the consolidations.
• Validate procurement request for Amman as the Authorization Table

Cash Forecast update and treasury management:

• Ensure the Hubs sends their monthly forecast in a timely manner
• Verify & consolidate Hubs and the Coordination forecast
• Coordinate with Base Admin Managers and the Hub Finance Manager to address any overly high or unrealistic forecasts, helping to prevent excessive cash transfers from HQ to the mission and to minimize high end-of-month cash and bank balances.
• Review Amman's monthly cash requirements (CFF) in coordination with the HR and Logistics departments, consolidate the information, and share it with the Finance Coordinator.
• Process and monitor cash transfers from Headquarters in Paris.
• Supervise and support the regular update of the Standard Operating Procedures (SoP) Cash for whole mission.

Proposal Budget and Reporting:

• Assist in proposal development, providing financial guidance and contributing to budget preparation for donor funding through;
  • Sharing budget templates (Internal & Donor)
  • Donor rules & regulations associated to finance.
  • Financial guidance related to cost & no costs extensions, budget modifications & Donor flexibility.
• Check & consolidate partners budget into SI budget for all new grants and submit to Finance Coordinator for his/her review.
• Contribute to kickoff & grants closure meeting (finance) presentations when informed by Grants team.
• Identify, prepare, and submit all re-allocations for Finance Coordinator approval before forwarding to the Senior Accountant for integration into SAGA and BFU, ensuring optimal use of grants.
• Close coordination with Compliance & Grants team regarding financial matters, ensuring compliance with donor regulations and timely submission of financial reports.
• Prepare the financial reports (monthly, interim, yearly) and instalment requests with the support of the Senior Accountant.
• Analyze financial reports to ensure accuracy and compliance with regulations, ready for submission to the Finance Coordinator for validation.

Capacity Building

• Contribute to the training sessions that will increase the financial management capacity of SI staff members across Hubs.
• Conduct regular field visits to support and train the field team, enhancing their capacity in financial management.
• Provide technical support to the finance teams when required

Partnership management:

• Regularly monitor and analyze partner reports and burn rates, identifying any areas requiring immediate attention or alerts. Communicate significant findings to the Finance Coordinator for necessary action or solution.
• When requested, perform finance due diligence for new partners & contribute to existing partner performance evaluation.
• Build Partners capacity for financial management through regular guidance, support & trainings.
• Prepare partner installment payments for submission to HQ, following validation by the Finance Coordinator.

Audit

• Prepare & share documents with Finance Coordinator for all active or closed Grants requested from authorities, donors & auditors
• When requested, contribute to internal audit managed by compliance for all active or closed grants
• Monitor audit compliance with authorities’ requirements, donor agreements, and organizational policies.
• Develop & maintain a systematized spot check system within the finance department to enhance compliance with financial regulations & mitigate risks.

Coordination:

• Takeover of the tasks of the Finance Coordinator in case of absence/gap of the position
• Lead the finance meetings at Amman level when requested &/or in the absence of Finance Coordinator. 
• Represent the Finance department in the Coordination meetings when requested &/or in the absence of Finance Coo.

Mission:

Goal/Purpose:

The Deputy Finance Coordinator assists the Finance Coordinator in managing the financial operations of the mission. This role involves contributing to the overall financial oversight and budget management for the Syria/Iraq mission.

The Deputy Finance Coordinator oversees the financial process, ensuring its effective implementation. They assist the Finance Coordinator in defining and implementing financial policies at the mission level and provide support to field bases to ensure consistent application of these processes.

The Deputy Finance Coordinator, working closely with and under the guidance of the Finance Coordinator, provides support to the finance teams.

He/she manages mission-wide cash processes—including cash transfers and partner payment follow-up—in coordination with HQ and under the Finance Coordinator's supervision.