Organizational Context and Scope

Under the overall supervision of the Head of Programme, the direct supervision of the Common Pipeline Coordinator, the Programme Associate will support IOM’s Gaza response activities under the Common Pipeline, as per the tasks below:

Responsibilities

Assist in the implementation and monitoring of project activities. 

Retrieve, compile, summarize, analyse, and present information/data on specific project topics and partner allocations.

Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 

Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.

Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.

Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation. 

Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions; 

Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.       

Assist in monitoring work of implementing partners and report non-compliances to the supervisor. 

Perform other related duties as assigned.

Qualifications

Required Qualifications and Experience

Education

School diploma with five years of relevant experience; or,

Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

Skills

Experience working in the humanitarian context, within the Cluster system, and in SNFI is an advantage;

Experience with organizing, analyzing, and reporting data associated with implementing activities;

Experience communicating and collaborating with partners, coordination groups, and support departments.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Desired Candidate Profile